Part-time General Virtual Assistant (ClickUp Specialist)

Part-time General Virtual Assistant (ClickUp Specialist)

Client Overview
This is a small organization actively scaling its operations through remote support. They utilize ClickUp as their central project management system and have established SOPs, training videos, and a custom assessment to support onboarding and performance alignment.

Client Industry: Business Consulting
Client Location: Atlanta, GA, USA

Job Summary: A small, growing business is seeking a detail-oriented Virtual Assistant with strong expertise in ClickUp. The role will focus primarily on ClickUp management and implementation, along with general administrative support. The organization has existing processes, SOPs, and training materials in place to ensure a smooth onboarding experience.

Role Objective
To provide expert ClickUp support for project management while handling general administrative tasks such as email, calendar, and document management to support business growth and efficiency..

Duties and Responsibilities include but are not limited to:
1. Manage, optimize, and implement workflows in ClickUp (primary focus)
2. Maintain and organize tasks, projects, and documentation within ClickUp
3. Manage email communications
4. Handle calendar scheduling and coordination
5. Organize and maintain digital documents and files
6. Ad hoc tasks

Qualifications:
• Graduate of any bachelor's degree or certificate course.
• At least 1 year of hands-on experience as a Virtual Assistant or in a similar administrative support role
• Minimum 1 year of experience using ClickUp, with proven ability to manage projects, tasks, workflows, and automations
• Strong understanding of project management best practices and task prioritization
• Experience with email and calendar management, including scheduling, inbox organization, and follow-ups
• Proficient in document management, including organizing digital files and maintaining shared folders
• High attention to detail and strong organizational skills
• Ability to follow established SOPs and workflows while proactively suggesting improvements
• Strong written communication skills and professional email etiquette
• Reliable internet connection and ability to work independently in a remote setup
• Comfortable working part-time and aligned with the specified schedule
• Able to work on a graveyard shift

Required Tools & Platforms
• ClickUp (primary platform; all work will be managed here)
• Email management system
• Calendar management system

Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: 10:00 AM – 2:00 PM PST
Location: Makati, Philippines: this is a hybrid setup

Work Arrangement Disclaimer
This position operates under a hybrid work setup:
Proximal hires (Makati and nearby areas): Employees within commuting distance of the Makati office will be required to report onsite as part of the hybrid arrangement.
Non-proximal hires (Visayas, Mindanao): Employees outside commuting proximity will remain fully remote.
Training Arrangement: All new hires must undergo onsite training at the Makati office. After training and deployment to their assigned accounts, the hybrid arrangement will apply.

Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
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