Part-time Administrative Assistant

Sinclair Supply Ltd., a leader in the wholesale distribution of HVACR products, has been proudly serving our employees, industry, and customers since 1946. Come join our team of likeminded individuals, and experience an outstanding company culture filled with growth-oriented opportunities.

Why You’ll Love Us

Outstanding company culture. We run on the values of good old-fashioned respect, kindness, humility and helping out your neighbour. We leave our egos at the door clients and celebrate one another.

Work life balance. Work that stays in the workplace, to ensure you can relax at home.

Future Planning. Company matching RRSP’s so you don’t have to work forever.

Rest and Relaxation. Generous vacation allowance with additional paid sick days so you can use your vacation time for, you know, vacation.

Investment in your growth and development. Our growth as human beings should never end and no matter what people say, it’s never too late to learn a new skill! We will support your journey to grow.

Health and Wellness. All the standard benefits you are used to, plus access to free counselling for employees and family. With experts in areas like family support, life balance, career, and nutrition we’ve got you covered because we could all use a little help from time to time.

Our team in Edmonton North is currently looking for an Administrative Assistant to become an integral part of the team.

Duties and Responsibilities

Compose and distribute routine correspondence as required.

Reception breaks, lunch and vacation coverage. 

Perform general clerical duties including, but not limited to, warranty administration, filing, photocopying, scanning, faxing, and mailing as required.

Organize and maintain the filing system; file correspondence and other records.

Complete and reconcile bank deposits as required.

Demonstrate a high level of professionalism when handling confidential and sensitive issues.

Collect ship tickets, make necessary changes (e.g., adding freight costs, additional charges, and purchase order numbers), and invoice ship tickets.

Examine all cash sale invoices to verify full payment, conduct reconciliations, manage queues, and handle batching.

Manage sales-related queues, including open orders and bid maintenance.

Establish and maintain positive and efficient working relationships with key operations stakeholders, as well as internal and external team members.

Monitor and assist with cancelled orders and credit returns.

Perform other related duties as assigned by management.

Requirements, Skills and Experience

Certificate from a college program, six months to one year of related experience, or an equivalent combination of education and experience.

Experience in operating multi-line phone systems and ability to learn new phone systems.

Strong interpersonal and customer service skills.

Strong organizational and time management skills.

Exceptional attention to detail.

Ability to understand and follow written and verbal instructions.

Ability to interact effectively with a diverse range of individuals at all organizational levels.

Strong interpersonal skills with the ability to manage priorities and workflow effectively.

Minimum typing speed of 45 words per minute.

Team-oriented mindset with a high level of dedication to improving team performance.

Flexibility, adaptability, and enthusiasm for working in a dynamic, changing environment.

Excellent written and verbal communication skills.

Professional appearance and demeanor.

Ability to perform a variety of clerical functions and basic accounting procedures.

Work Environment:

Working remotely is not an option.

Salary/Benefits:

Competitive compensation and benefits package.