Paralegal Corporate Secretary

Location: Amsterdam, Netherlands

Hybrid

About the Position

Flora Food Group is seeking a Paralegal Corporate Secretary with 3–5 years of experience and a legal background to support global corporate governance and compliance. Reporting to the Corporate Secretary, this role will help ensure effective oversight of approximately 70 legal entities worldwide. Fluency in English and strong organizational skills are essential.

• Corporate Governance & Records: maintain centralized oversight of corporate records for ~70 entities, including directors’ registers, shareholder registers, and articles of association, ensuring all information is accurate and up-to-date.

• IPO Readiness – Company Book: ensure the “Company Book” - a comprehensive summary of the organization’s legal entities and documentation – is complete, current, and readily available.

• Compliance Procedures: implement and manage procedures for local annual reporting obligations and event-driven changes (e.g. new shareholder or director appointments) across all jurisdictions to ensure each entity remains in full compliance with local regulations.

• Disclosure Committee Support: assist in developing processes for identifying and reporting potential material events to the Disclosure Committee. Provide ongoing administrative support to this committee once in operation.

What Does It Take to Be Successful?

• Experience & Education: 3–5 years of experience in a corporate legal, corporate secretarial, or paralegal role. A legal academic background (law degree or paralegal certification) is required.

• Corporate Governance Knowledge: familiarity with corporate governance practices and compliance requirements for multinational entities. Experience managing documentation for multiple legal entities is highly advantageous.

• Communication: fluent in English with excellent written and verbal communication skills. Able to clearly liaise with internal and external stakeholders across different countries.

• Organizational Skills: exceptional attention to detail and ability to maintain organized records for a large number of entities. Capable of handling multiple deadlines (annual filings, reports, etc.) reliably.

• Technical Proficiency: proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly learn and use any internal governance or document management systems.

• Adaptability: willingness to support new initiatives (such as preparing for an IPO and standing up a disclosure committee) and to learn on the job. Prior experience with IPO processes or disclosure committees is a plus but not mandatory.

What’s Next?

If this position sounds interesting, please hit the apply button now! If you have additional questions, you can send me, Alice Graca, an email to [email protected]. The deadline to apply is the 23rd of March.

We understand your resume might not be up to date and recommend that you apply with what you have or your LinkedIn Profile. Flora Food Group is dedicated to building an inclusive and diverse workplace, we understand that you might not meet all the requirements stated in the description, but we encourage you to apply anyway. You might be the right candidate for this role or other roles. 

Flora Food Group is an employer committed to diversity and inclusion in the workplace and equal opportunities for all. We recruit based only on values, qualifications, performance, skills, behaviours, experience, and knowledge. We ensure job advertisements are free from unintentional bias.

No personal characteristics should be a barrier to joining Flora Food Group. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other personal characteristics.