Paralegal Assistant

This a Philippine-based position;

DISCLOSURES

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

ABOUT THE COMPANY

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

COMPANY WEBSITE: https://enterprisemanagement.org/

COMPANY PHONE NUMBER: (667) 309-5345

HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10

POSITION TITLE: Paralegal Assistant

ALTERNATE TITLE(S): Legal Administrative Assistant, Paralegal Support Specialist

COMPANY: Enterprise Management Solutions, LLC (in support of all customer companies under contract)

DIVISION: Legal Affairs (or select from: Office of Legal Affairs / Corporate Counsel Division / Legal Operations Division)

DEPARTMENT: 

UNIT: n/a

BENEFITS PACKAGE: Ineligible

WORK SCHEDULE: Monday – Friday, 8:00 AM EST – 5:00 PM EST

ACCOUNTABLE TO: CEO / General Counsel

ACCOUNTABLE FOR: Timely and accurate administrative support of legal workflows, document processing, and legal recordkeeping across all affiliated companies

CLASSIFICATION: Exempt – Independent Contractor / Vendor (Non-U.S., W-8BEN)

COMPENSATION RANGE: Ranges between $7 to $10 per hour

ANTICIPATED TRAVEL: None

WORKING CONDITIONS: Remote only

SUMMARY OF POSITION RESPONSIBILITIES

The Paralegal Assistant provides administrative and substantive legal support to the Legal Affairs Division, including the CEO, outside counsel, and other authorized leaders. This role assists with legal document preparation, contract coordination, compliance tracking, legal file management, and litigation support across Enterprise Management and its affiliated companies.

The Paralegal Assistant supports U.S.-based legal workflows including document drafting, case management, client intake coordination, records requests, calendaring, and legal correspondence while maintaining organized records and efficient legal operations in a fast-paced, multi-entity remote environment. The ideal candidate is highly detail-oriented, reliable, technologically proficient, and capable of working independently with strong written English communication skills. Spanish-English bilingual ability is preferred.

SCHEDULED DUTIES AND RESPONSIBILITIES

Prepare, format, and proofread legal documents including contracts, NDAs, MOUs, amendments, pleadings, correspondence, and compliance certifications

Assist with preliminary contract and legal document review to ensure completeness, consistency, and adherence to standard templates

Maintain document control systems including Google Drive, Legal Dropbox, and legal case management platforms

Organize and maintain legal files including vendor agreements, litigation records, regulatory documents, and corporate records

Receive, categorize, and route legal correspondence, records requests, and scanned documentation for legal review

Track contract deadlines, court dates, renewal schedules, and legal obligations using shared calendars and task management tools

Coordinate internal reviews, signature collection processes, and document routing for legal approvals

Schedule meetings and maintain communication logs with legal advisors, consultants, clients, and internal departments

Assist with client intake coordination and documentation gathering processes

Support records retrieval, document organization, and litigation support activities when required

Assist with preparing documentation required for regulatory compliance and organizational filings

Maintain strict confidentiality of all legal, financial, personnel, and client-related records

Provide remote administrative and operational support while maintaining responsiveness and accountability across multiple time zones

UNSCHEDULED DUTIES AND RESPONSIBILITIES

Assist with legal research related to contracts, regulations, compliance matters, and case-related documentation

Support contract review processes and summarize key provisions when requested

Participate in special legal projects including contract audits, organizational filings, compliance initiatives, and litigation support projects

Serve as a liaison between internal departments, legal advisors, vendors, and clients when coordinating legal documentation

Maintain and update legal templates, compliance trackers, intake forms, and internal legal reference materials

Assist in reviewing filings and documentation for completeness and accuracy prior to submission

Support internal documentation of legal risk management activities

Provide administrative assistance to executive staff upon request

Identify process improvement opportunities in legal document management, workflow automation, and case coordination processes

COMPETENCIES AND SKILLS

Excellent organizational and multitasking abilities

Strong written and verbal English communication skills

Spanish-English bilingual communication skills preferred

Working knowledge of legal terminology, contracts, litigation support, and regulatory documentation

Experience supporting U.S.-based legal workflows and administrative legal processes

Strong attention to detail and commitment to confidentiality

Ability to review legal documents for structure, completeness, and consistency

Proficiency in Google Workspace (Drive, Docs, Sheets), Adobe PDF tools, and legal case management software

Ability to coordinate multiple deadlines, legal processes, and remote communications simultaneously

Strong sense of accountability, initiative, and task ownership

Comfortable working independently in a fully remote environment

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS

Associate’s degree or certificate in Legal Studies, Business Administration, or a related field (Bachelor’s preferred)

Paralegal certificate (preferred)

Minimum 1–3 years of experience in a paralegal, legal assistant, litigation support, or legal administrative support role

Prior experience supporting U.S.-based legal workflows, attorneys, or regulatory environments strongly preferred

Experience with legal document preparation, case management, calendaring, client intake, records requests, or litigation support preferred

Experience using legal case management or legal workflow software preferred

Strong English language proficiency required

Spanish-English bilingual ability preferred

Ability to pass background and reference checks