Operations Team Assistant

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in over 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing more than one million units/beds globally. Across its platforms, Greystar has over $79 billion of assets under management, including approximately $36 billion of development assets and over $30 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

Responsible for the coordination of administrative tasks in the assigned assets, assuring the correct invoicing and expenses with a focus on opex control and suppliers. Acting as nexus between Finance and Operations, and also as the main point of contact for the external accounting agency and suppliers.

JOB DESCRIPTION

Key Role Responsibilities

Invoicing of third party revenues

Rent concession control

Coordinates the registration of suppliers in the company system.

Processes POs in Yardi from all departments such as Maintenance, Marketing, Sales, Operations, Purchasing, etc.

Processes Accruals when invoice is not registered

Monitors the payments management software (Stripe) and does the cash balance.

Tracks account payables

Manages security deposits and refunds.

Monitors the main KPIs of the assets.

Lead the reporting to the outsourced accounting provider.

Completes a variety of administrative tasks to support the Operations activities.

Knowledge & Qualifications

Educated to an intermediate level or qualified by experience.

Ability to operate a broad range of computer packages, including advanced skills in current Microsoft applications and familiarity with Enterprise Resource Planning (ERP) software systems, ideally Lavanda or Yardi.

Intermediate knowledge of English

Experience & Skills

At least 2 years of experience working in similar roles and managing ERP systems.

Excellent organizational skills with the ability to manage priorities to work effectively to deadlines.

High accuracy and attention to detail.

Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to [email protected].