Operations & Product Support Coordinator (1-YR. MAT-LEAVE COVERAGE) 

We’re on the hunt for a driven Operations & Product Support Coordinator to join our team.

We’re a fast-paced, problem-solving, tech-creative agency looking for an Operations & Product Support Coordinator who’s going to help us run as smoothly as possible. You’ll be working with a variety of departments, like operations, finance, client services and our specialized product team. You will bring the calm, cool confidence that we know will get things done! 

About Us 

The Turn Lab is not your typical creative agency. As consultancy-led problem solvers, we tackle unique challenges with a tailored blend of research, strategy, creative, media and technology. Think of us as a powerhouse creative lab – fueled by bold ideas, innovation and the grit that built us from the ground up. 

We’re ambitious, thick-skinned and thrive in a fast-paced environment, always on the lookout for curious, passionate and solution-driven individuals to join our ranks. 

If you can think on your feet, get excited about troubleshooting, approach your work with pride and enthusiasm and want to work for a purpose-driven organization that’s a Certified B Corporation and runs 100% carbon neutral, then WE might just be the place for YOU. 

Office Operations 

Be the face of theturnlab by greeting clients, guests and visitors entering the agency 

Ensure the office environment is clean, tidy, safe and organized 

Be in office 3 set days a week, with 2 days being flexible 

Complete all tasks in a timely and accurate manner; escalate issues or deadline concerns to management 

Handle all office maintenance, housekeeping and building repair needs (e.g., carpentry, general repairs) 

Complete office opening and closing procedures 

Manage office systems, layout, equipment procurement and vendor relationships 

Maintain and replenish office inventory and supplies; review, approve and place supply requisitions 

Manage mail flow, deliveries, courier packages and shipments 

Manage office schedules to ensure safe staff and vendor flow 

Ensure office health & safety guidelines are communicated and adhered to 

Brief staff on in-office health and safety guidelines, as required 

Operational Support 

Act as the go-to person for general administrative support across the organization 

Run errands and assist with client meeting preparation, including catering 

Assist co-founders with administrative tasks such as booking meetings and travel arrangements 

Assist the Client Services and Finance departments with monthly invoices as required 

Serve as a primary point of contact for IT (internal and external) 

Send staff notifications regarding office updates, holidays, announcements and initiatives 

Assist with planning and coordinating staff events and internal cultural initiatives 

Identify and recommend process improvements to enhance office and administrative efficiency 

HR Support 

Maintain and update employee records and files 

Track employee time, attendance and vacation; liaise with managers to ensure coverage 

Track and ensure completion of health & safety training 

Support full-cycle recruitment, including sourcing talent for open roles, as needed  

Support new hire onboarding (desk setup, fob/key distribution, office tours, etc.) 

Support offboarding (exit interviews, equipment collection, fob/security deactivation, etc.) 

Product Support 

Deliver prompt and informative communications with customers  

Liaise with customers to secure bookings  

Daily review and approval of new listings 

Provide troubleshooting support for customer inquiries  

Process cancellations and rescheduling with product team and customers  

Manage list of new customer acquisitions  

Update product/process documentation as required 

Support product team with tasks as required  

Qualifications 

Minimum 2–3 years of experience in an office manager/administrator and customer service role; HR management experience considered an asset 

Proficient in Microsoft Word, Excel, PowerPoint and Microsoft Exchange-based email and calendar systems on both PC and Mac 

Sound knowledge of employment standards, human rights and Occupational Health & Safety (OHSA) regulations and legislation 

QuickBooks or data-entry clerical experience is a bonus 

Previous Executive Assistant (EA) and event management experience considered an asset 

We’re looking for someone who: 

Is a self-starter, a curious problem solver that takes initiatives   

Can stay organized, pays close attention to detail and is able to produce high-quality work under pressure 

Is trustworthy, reliable and strong team player and can also work independently  

Thrives on following through on requests and completing to-do lists 

Maintains a positive attitude while being able to handle multiple tasks and prioritize work with varying urgency and requirements 

Who Are We  

We’re ambitious. We defy the current. We challenge our clients, each other and anyone who says that a challenge isn’t fun. We value diverse and broad talents, ideas and approaches. 

We embrace diversity, inclusion and equity. We value differences and uniqueness. We respect and encourage everyone to share their experiences, thoughts and views – everyone has a voice at theturnlab. 
 

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.