Operations Coordinator, Indigenous Initiatives

Please see Special Instructions for more details.
A strong internal candidate has been identified.
This position is conditionally funded and does not qualify for conversion under the AUPE Collective Agreement.

Posting Details

Position Information

Position Title
Operations Coordinator, Indigenous Initiatives

Position Summary
The Operations Coordinator, Indigenous Initiatives ensures that business operations work effectively and efficiently to deliver excellent service to staff, students, faculty, and internal and external partners. The Operations Coordinator works with the Dean of Indigenous Initiatives and the Indigenous Student Success Coordinator to handle the planning, scheduling, budgeting, reporting, and communication related to the Indigenous Initiatives department.

Position Responsibilities
Operations Coordination:
Contributes to the annual operational planning process
Where appropriate, consult program and service areas in the development of proposals and business cases
Facilitates the integration and alignment of plans and planning activities.
Runs administrative and financial reports that provide direction and guidance for planning and decision-making purposes
Collects and analyzes financial, service, and other data, and makes recommendations for operational decision making
Acts as a resource and responds appropriately, on behalf of the Dean of Indigenous Initiatives
Prepares, gathers, and relays confidential information and material on a regular basis
Understands and represents the positions and priorities of the Dean
Leads the coordination of special events as required, which includes booking facilities, catering, scheduling participants, etc.
Maintains confidentiality in a professional manner with the highest of integrity
Determines, in collaboration with the Dean and Indigenous Student Success Coordinator, how communications will be distributed to various groups (i.e.: staff, faculty)
Liaises with students, staff, faculty, elders, community members and government officials for the purpose of information sharing and exchange, complaint management and guidance as appropriate

Programming Coordination:
Collaborates with the Dean and Indigenous Student Success Coordinator on timetabling and planning various events for students, staff, faculty, and community members.
Sets up and monitors registration for events
Coordinates multiple schedules of facilitators and participants involved in the programs planned

Budget Monitoring and Coordination:
Monitors operating and personnel budgets
Coordinates the implementation of approved budgets including personnel, capital, operations, special projects & renovations, in collaboration with the Dean, Coordinator, and service areas
Ensures reconciliation of VISA statements and prepares expense claims in accordance with polytechnic policies
Coordinates and monitors budget transactions within scope of authority and resolves issues as they arise
Assembles information and data to analyze current budgets for year-end projections
Analyzes budget reports to ensure accuracy and to forecast future expenditures and/or savings and to identify and recommend potential operational changes to improve efficiency and effectiveness of operations
Solves budgetary and financial issues within scope of authority and communicates results to budget holder
Completes other budgetary tasks, such as tracking events, reporting on status of positions, etc.

Administrative Support:
Prepares correspondence, documents, and communications on behalf of the Dean
Provides support for meetings by providing all aspects of meeting logistic support
Ensures the extensive and constantly changing schedule of appointments and meetings for the Dean are kept up to date, ensuring priority is given to individuals and groups as required and proactively resolving conflicts as they occur
Ensures records are kept in accordance with Red Deer Polytechnic policies and standard practices on records management and FOIPP
Collaborates with the Vice President Academic, Student Experience office on recruitment
Completes, as per the polytechnic policy and guidelines, travel arrangements including flights, hotel accommodations and car rentals
Maintains the image of the institution by ensuring that all correspondence prepared for distribution adheres to a consistent and professional standard

Project Coordination:
Coordinates projects and strategic initiatives as required, by providing project management support and expertise
Prepares and distributes related written documentation including, but not limited to, project plans, scheduling updates and revisions, proposals, business cases/plans, agenda packages, minutes, etc.
Ensures project milestones are being met according to timelines
Identifies issues and solutions while providing advice on project progression
Acts as liaison with committees and task groups collaborating with faculty and staff to ensure project success
Proactively and independently conducts necessary research, liaising with internal and external contacts to gather necessary information in anticipation of each meeting
Ensures all project action items are followed up by project members
Presents project completion summaries to project sponsors and department heads
Manages project planning documents, including developments, deliverables, timing, critical paths, agenda packages, meeting minutes, etc.
Organizes meeting logistics such as scheduling, room booking, catering, etc.

Required Qualifications
Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of university in Business Administration or related field representing four years of study or equivalent.
Over Three years up to 5 Years experience necessary
Ability to champion and lead change; a proactive, collaborative, results-oriented style
Ability to work in a dynamic, ever-changing, fast-paced environment with multiple demands, competing priorities and numerous deadlines
Ability to use and interpret complex data to accurately advise and inform decision makers
Strong analytical skills, ability to think outside the box, and apply creative solutions to issues presented
Excellent interpersonal, relationship building, team building, and conflict resolution skills
Ability to exercise good judgement and discretion, and maintain confidentiality
Effective organizational, time management, and planning skills
Excellent oral, written, and technical skills
Proven ability to determine priorities, be self-directed, and work with minimal supervision
Knowledge and awareness of the operation of a post-secondary institution is preferred
Previous relevant experience working with an executive office team (senior administrators) ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all times
High level of expertise in all areas of modern office practice and procedures

Preferred Qualifications
Event planning experience
Project management experience is preferred

Salary or Hourly?
Hourly

Salary
34.59/hour

Benefits and Compensation Information
An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.

About Red Deer Polytechnic
Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic (RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.

Posting Detail Information

Competition Number

Employment Type
Term-Certain Part-Time

Number of Vacancies
1

Desired Start Date
12/22/2025

Position End Date (if term-certain)
06/30/2026

FTE
0.8

Hours of Work
Approximately 28 hours a week. Some evenings and weekends may be required for this position.

Open Date
12/09/2025

Close Date
12/13/2025

Open Until Filled
No

Note to Applicant
Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action. If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact [email protected].

Special Instructions to Applicants
A strong internal candidate has been identified.
This position is conditionally funded and does not qualify for conversion under the AUPE Collective Agreement.

Required Documents
Cover Letter
Resume
Optional Documents