Operations Assistant (m/w/d)

Your mission:
In this role, you will be our central organizational interface and support the management team as well as the wider team in all operational matters. Your focus will be on administration and coordination—complemented by supportive tasks in finance and HR. You’re encouraged to contribute proactively and will have the opportunity to help build up these areas. Depending on your experience, you will take on more or less responsibility in the following topics:

Administration & Coordination

• Scheduling & weekly planning: Close coordination with the management team regarding appointment scheduling and travel planning.

• Travel & logistics: Booking hotels and transportation (flights, trains, etc.) for trade fairs, customer visits, and team events; registering for trade fairs and other events.

• Document management: Managing and organizing company documents, ensuring proper filing and archiving.

• General administration: Handling day-to-day office operations and ensuring smooth processes.

Finance

• Payments & invoices: Managing our invoicing inbox and preparing transfers in our online banking system.

• Budgeting: Supporting the monitoring of budgets and monthly cost centers.

• Preliminary accounting: Supporting monthly bookkeeping, recording and reviewing transactions in coordination with management and our tax advisory firm.

Human Resources (HR)

• Recruitment support: Supporting the hiring process, posting job ads, and setting up accounts on job portals.

• Employee support: Managing and organizing personnel data in our tool Personio.

• Payroll preparation: Supporting the preparation of payroll in collaboration with our external payroll service providers in Germany and Bulgaria.

Your profile:
• You bring experience in administrative or operational roles and are eager to also familiarize yourself with finance and HR topics.
• A completed vocational training qualification or degree in business administration, finance, HR management, or a related field.
• At least 2 years of professional experience in a similar role, preferably in a smaller company, a startup, or in an environment such as the hospitality industry.
• Excellent organizational skills and a high level of accuracy, structure, and independence.
• Basic to good knowledge of accounting and HR management.
• Good computer skills, especially MS Office. Experience with accounting and HR software (e.g., DATEV, Personio, or similar) is a plus—but not a must.
• Ability to handle confidential information with discretion.
• Excellent communication skills and an open-minded, proactive attitude.
• Very good German and good English skills are required. Additional languages, especially Bulgarian, are an advantage.
• If you enjoy a variety of tasks and are known as an “organizational talent,” this position is exactly right for you.

Why us?:
An open and supportive team culture with regular feedback loops, plus a highly motivated team that works in a results-driven way and celebrates shared successes.
A continuous learning curve included: new challenges and real responsibility from day one.
Work flexibly: hybrid possible, working hours that fit your life (and deadlines).
We’re small enough for you to make a real impact—and big enough to stay exciting in the long run! You’ll work closely with the management team and founding team; decisions here rarely take longer than a day.
Benefits such as Wellpass, JobRad, or a Deutschlandticket.

Your next steps:
Even if you don’t meet every single requirement listed here, please go ahead and apply anyway—there’s a lot you can learn with us.
We’re looking forward to getting to know you!