Operations Assistant

About the Role 

LaAmistad is seeking an Operations Assistant who embodies our values and is ready to play a key role in supporting our mission-driven team. This individual will manage daily office operations, provide executive and administrative support, and ensure that our leadership team is well-equipped to serve students and families. 

If you are highly organized, detail-oriented, and thrive in a collaborative environment, this role is for you. 

Key Responsibilities 

Administrative and Executive Support 

Provide comprehensive administrative support to the leadership and staff, including calendar management, travel coordination, and correspondence. 

Prepare materials and logistics for meetings, including board and committee gatherings. 

Draft, edit, and organize communications, reports, and presentations. 

Coordinate cross-departmental scheduling and ensure follow-up on action items. 

Support special projects and events that strengthen organizational operations and relationships. 

Maintain confidentiality and professionalism in all interactions. 

Assist with internal and external communications, including staff updates, donor correspondence, and board messaging. 

Track key priorities and deadlines for the Executive Director to help ensure timely progress on strategic initiatives. 

Coordinate staff meetings, retreats, and celebrations that reinforce team culture and engagement. 

Support stakeholder relations by managing follow-up and maintaining contact databases. 

Contribute to process improvement and documentation to keep administrative systems running efficiently. 

Serve as a liaison between leadership and staff to maintain smooth communication and alignment across departments. 

Office Management, Inventory, and Logistics 

Manage office inventory, supplies, and vendor relationships to ensure smooth operations. 

Oversee facility needs and maintenance, creating a welcoming and organized environment for staff, students, and visitors. 

Coordinate office logistics for events, meetings, and daily operations. 

Support internal systems for office processes, recordkeeping, and equipment management. 

Finance and Operations 

Perform bookkeeping tasks, reconciliations, and assist with financial reporting. 

Assist in budget tracking and expense management. 

Human Resources and Operations Support 

Assist with HR operations, including interviewing, supporting onboarding and offboarding processes, and handling other assorted personnel-related duties to ensure a positive employee experience. 

 Skills and Qualifications 

3 to 5 years of administrative or office management experience. 

Excellent written and verbal communication skills. 

Strong organizational and multitasking abilities. 

Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. 

Professional discretion when handling confidential information. 

Ability to work effectively with minimal supervision and as part of a team. 

Strong problem-solving and decision-making skills. 

Bachelor’s degree or equivalent experience. 

Proficiency with project management tools such as Asana, Slack, Notion, or similar. 

Preferred Qualifications 

Experience with Salesforce, Blackbaud, and/or BambooHR. 

Experience working in nonprofits or community-based organizations. 

Bilingual in Spanish and English strongly preferred. 

Experience in education, youth development, or volunteer coordination is a plus. 

 Physical Requirements 

Walk quickly across campuses and climb stairs. 

Lift and carry up to 30 pounds. 

Push rolling carts and perform light setup for events. 

Maintain adequate hearing and vision to perform job duties. 

 What You Will Gain 

The satisfaction of helping others achieve success. 

A tangible impact on the community. 

Opportunities for professional growth and cultural exchange. 

Collaboration with a supportive, mission-driven team. 

Compensation & Benefits 

LaAmistad offers a competitive benefits package including: 

Medical, Dental, and Vision Insurance: LaAmistad covers 85% of premiums. 

Life Insurance & Disability Coverage. 

Flexible Spending Accounts (Medical & Dependent Care). 

Simple IRA with 3% Employer Match. 

Paid Time Off: 15 days annually, with rollover options. 

10 Paid Holidays: