Operations Assistant - 3 month contract

About You and this role:

Robust AI is a fast-growing, early-stage startup founded in 2019 by an unsurpassed team of veterans in robotics, AI and business. We are a collaborative group with a wide range of backgrounds and perspectives, seeking talented individuals who are just as excited about robotics and AI as we are! Help us redefine the very foundation of robotics and build robots that are smart, collaborative, robust, safe, flexible and genuinely autonomous.

We are seeking a highly organized and motivated Operations Assistant to support our team on a 3-month contract basis. In this role, you will be the backbone of our day-to-day office operations, ensuring our workspace is efficient, welcoming, and well-managed. This is a fantastic opportunity to gain hands-on experience in a cutting-edge tech environment while making a real impact from day one.

Responsibilities:
• Serve as the first point of contact for visitors, vendors, and incoming communications, representing the company in a professional and friendly manner
• Manage office supplies, inventory, and equipment, ensuring the workspace is consistently stocked and organized
• Coordinate scheduling, meetings, and conference room bookings for team members and leadership
• Assist with onboarding logistics for new hires, including workspace setup and administrative paperwork
• Handle incoming and outgoing mail, packages, and deliveries
• Support the planning and execution of company events, team lunches, and office initiatives
• Liaise with building management and external vendors to address maintenance and facilities needs
• Assist with expense reporting, invoice tracking, and other light administrative finance tasks
• Provide general administrative support to teams as needed
• Identify opportunities to improve office processes and contribute to a positive workplace culture

Qualifications;:
• 1–3 years of experience in an administrative, office management, or operations support role
• Exceptional organizational skills with a strong attention to detail
• Strong verbal and written communication skills
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets)
• Ability to multitask, prioritize, and adapt in a fast-paced, dynamic environment
• A proactive, can-do attitude with the ability to work independently
• Experience in a tech or startup environment is a plus but not required

What We Offer::
• The opportunity to work alongside a talented and passionate team at the forefront of robotics innovation
• A collaborative, inclusive, and energetic workplace culture
• Potential for contract extension based on business needs
• $25 - $40 per hour depending on experience

Robust AI fosters a culture of belonging and a shared commitment to equality and equity.
Having a diverse set of perspectives is key to ensuring AI and robotics serve the needs of all.