Onboarding Specialist – Intellectual Property
Confidential
Posted: January 30, 2026
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Required Skills
Job Description
Onboarding Specialist – Intellectual Property
1.Position Overview
Responsible for:
onboarding new customers‘full IP portfolio.
reboarding existing customers prior to using the Connect interface or after migrating to a new IPMS.
Provides support to other operational teams by updating data in the PAVIS database.
2.Principal Duties & Responsibilities
Validates new customer data accurately and thoroughly.
Converts incoming data to the standard format of the PAVIS system.
Actively supports new customers during the migration process.
Implements or initiates software adjustments, tool enhancements, or interface developments depending on technical expertise.
Collaborates closely with various onboarding teams and external software engineers.
Documents and reports internal processes.
3.Qualifications & Skills
Knowledge (Hard Skills):
Basic knowledge of IP rights data, mailnly bibliographic data to maintain/retain IP rights
have a strong Very good understanding of operational onboarding processes and data requirements
Great attention to detail and results driven approachBasic knowledge of IP rights renewal processes
Soft Skills:
Should be comfortable in fast-paced or high-pressure environments
Should have strong analytical and problem-solving skills
Should have excellent communication skills at all levels
Operational Skills
Should have organizational and time management skills
Should be solution-oriented and structured
Professional Experience Requirements
2+ years of experience handling IP data.
Intermediate technical knowledge of data manipulation and methodologies
Ability to analyze and compare data, identify discrepancies or issues, and propose solutions
Proficient in Excel.
Educational Requirements
Bachelor’s degree in Business, IP, IT, or a related field