On Boarding Coordinataor

Pier 4 a certified Great Place to Work!

Pier 4 is a fast‑growing real estate investment trust firm committed to excellence, integrity and long‑term value creation. We are building a high‑performance culture rooted in professionalism, respect and a shared commitment to doing great work with great people.

We are seeking a highly organized and detail-oriented Onboarding Coordinator to join our team. This role is essential in delivering a seamless and positive onboarding experience for all new hires across our organization. This is an excellent opportunity for someone looking to build a career in Human Resources, gaining hands-on experience across onboarding, employee experience and HR operations within a fast-paced, growing organization.

The ideal candidate is proactive, resourceful and people-focused, serving as an ambassador of the Pier 4 Core Values of Professionalism, Integrity, Excellence and Respect.

Responsibilities

Manage and execute onboarding processes for all new hires across multiple offices

Prepare and maintain onboarding checklists to ensure a consistent and seamless experience

Coordinate with IT to set up and troubleshoot all required technology, including laptops, mobile devices and system access

Set up user accounts across platforms including Microsoft (Outlook, Teams), BambooHR, SAP, Yardi, Maintenance IQ and VersaCheck

Prepare workstations, including desk setup, phones and welcome packages for new hires

Coordinate building access, including key cards and security passes

Partner with hiring managers to ensure any role-specific onboarding requirements are fulfilled

Coordinate onboarding logistics across various office locations, ensuring readiness and consistency

Maintain inventory of onboarding supplies, including laptops, phones, keyboards and other equipment

Arrange shipping of equipment and materials to remote employees or other office locations as needed

Order business cards and other onboarding materials for new hires

Coordinate first-day logistics such as team lunches or welcome arrangements where applicable

Support offboarding logistics, including equipment retrieval and system access coordination

Ensure all offices are stocked with necessary onboarding materials and supplies

Education/Experience

Undergraduate degree in a related field

1-2 years of experience in HR, administration, office management, operations or a similar onboarding-focused role

Strong organizational and time management skills with exceptional attention to detail

Excellent communication and interpersonal skills

Proactive, self-starter with the ability to manage multiple priorities

Positive attitude and a strong sense of ownership

Familiarity with HR systems and onboarding tools is considered an asset