OluKai Sales Assistant

Who We Are:
At OluKai, we build premium products for the ocean lifestyle. Our footwear is created using the highest quality materials and crafted into beautiful, functional and incredibly comfortable designs that reflect the spirit of the ocean lifestyle we all enjoy. 

We are committed to creating quality products for our customers while leaving the smallest footprint possible on the planet. Our company philosophy is to be environmentally responsible as manufacturers and to pledge OluKai to actively support and work for a clean environment and a better quality of life.

Our customers and staff embody the connection that exists between people and the ocean, it is our Culture. We want to build a team of individuals who embrace this culture, and have a passion for providing premium products and service to our customers.

About The Role:

The OluKai Sales Assistant supports the Sales Department by managing key operational processes, coordinating sales activities, and providing administrative and logistical support to ensure efficient execution of sales initiatives and account management.

Key Responsibilities include but are not limited to:

Sales Operations & Account Support

Support Key Accounts and Core Specialty businesses by managing backend sales operations and administrative processes.

Coordinate account setup documentation, order and bulk management, RTV processing, VIP codes, order tracking, reimbursements and credit memos, shortage reports, and fixture orders.

Manage and maintain Repsly, including field activity monitoring, store visit documentation, and follow-up tracking.

Conduct Key Account site checks online retailers, complete maintenance reports, and communicate updates or required changes to account managers.

Maintain and update the Sales Master Contact Sheet.

Manage and track sales assets for accounts and provide updated seasonal PDP imagery as needed.

Sample Management

Oversee the end-to-end sample process including ordering, bulk management, tracking, showroom setup and maintenance.

Assist with seasonal sample bag packing and distribution to sales teams and accounts.

Manage sample shipments for accounts, photoshoots, and internal needs.

Oversee Enso warehouse sample inventory in partnership with the Wholesale Marketing team.

Sales Programs & Initiatives

Support the HOKU Top Accounts Program, including tracking selling reports, monitoring account milestones, assisting with seasonal programs and product pre-lines, and coordinating incentives and gifts.

Assist with promotional management, including distribution of VIP codes to reps and internal teams, and entering promotional orders as needed.

Tradeshow & Event Support

Support national and regional trade shows, including appointment booking and tracking, booth hosting, sample preparation, travel coordination, and booth setup/tear-down.

Assist with travel logistics and group dinner reservations for sales teams during trade shows.

Work cross-functionally with marketing to coordinate shipping and other logistical requirements.

Travel to support trade shows as required.

Sales Meeting & Event Coordination

Support planning and execution of the National Sales Meeting, including setup and teardown, procurement of rep gifts, travel coordination, and logistics, travel is required.

Assist with tracking rep travel reimbursements and work with accounting to ensure timely processing.

Assist with shipping and logistical coordination to ensure merchandise, samples, and sales tools arrive on schedule for sales meetings and local events.

Assist with all office account appointments

Marketing & Merchandising Coordination

Partner with Marketing on fixture requests and monitor inventory allocations and quantities on hand.

Report low inventory levels or stock-outs of POP, GWP, and fixture tools to the Wholesale Marketing Manager.

Support POP production and distribution.

Assist with annual holiday gift programs for the sales team, representatives, and key accounts, including idea development, purchasing, and timely distribution within budget.

Communication & Administrative Support

Serve as a key point of daily communication with sales representatives.

Facilitate coordination between sales representatives and internal teams, including marketing, operations, and accounting. 

 Requirements and Qualifications:

Bachelor’s degree required.

1–2 years of experience in a sales support, administrative, or wholesale support role preferred.

Proficiency in Microsoft Office applications, with intermediate Excel skills.

Strong organizational and time management skills with the ability to multitask in a fast-paced environment.

Excellent written and verbal communication skills.

Strong problem-solving abilities and attention to detail.

Highly organized with accurate data entry and process management skills.

Quick learner with the ability to retain and apply processes effectively.

Motivated team player and proactive self-starter who takes initiative and seeks opportunities to contribute beyond assigned responsibilities.

Location & Office Structure: This is an in-office hybrid position, mandatory 4 days per week in office in Irvine, CA with the option to work from home 1 day per week.  Subject to change without notice as per company guidelines.

Compensation: The pay range for this position is $21.00 - $24.00 per hour.  Hourly pay rate is based on the experience that you bring to the position.

Benefits and Perks:

Complimentary chef prepared breakfast and lunch provided Monday - Thursday

Generous product gift program and all brand discounts

Growth opportunities within the Archipelago family of brands: OluKai, Kaenon, Melin, Roark

Company bonus program

5 year and 10 year Milestone Anniversary travel gifts

Medical, Dental, Vision insurance in accordance with plan guidelines

Company paid life insurance in accordance with plan guidelines

401k with employer match in accordance with plan guidelines

15 Days of PTO accrued annually, plus one additional day of PTO every year on your anniversary, and 3 Floating Holidays per year

Paid beach and giveback days, bi-annual team building events and other in-person celebrations

Work with talented and great people who share a love of the ocean lifestyle

OluKai is a Certified B Corporation with paid company service days

Dog friendly office

Archipelago Companies values a diverse, inclusive, and entrepreneurial workforce and culture, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]. Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.