Officer 3, Private Wealth Administration

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. 

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities. 

A senior preparer position responsible for delivering comprehensive secretarial services for low, medium and high complexity portfolios. This role handles sophisticated operational processes with minimal supervision, focusing on detailed deliverables and quality assurance. The position requires strong technical expertise and the ability to execute complex processes while maintaining high standards, with work reviewed by Senior Officer.

Core Responsibilities:

• Handle low-to-high complexity corporate secretarial matters;
• Process complex transactions and documentation;
• Ensure compliance with regulatory requirements;
• Lead preparation of annual meetings and board meeting

Tasks:

Corporate Secretarial & Board Management:

• Prepare (annual) general meetings documents - agenda, convocation letter, attendance list, power of attorney, declaration of external director;
• Minutes writing based on recording - directors, shareholders/ members meetings;
• Minutes writing based on template - directors, shareholders/ members meetings;
• Drafting of resolutions with no template (directors, shareholders/ members);
• Drafting of resolutions based on template (directors, shareholders/ members);
• Updating of structure chart;
• Drafting of agreements (loan, capital/ share premium contributions,…);
• Statutory changes;
• Identification of UBO and registration with chamber of commerce + Change in UBO;
• Dividend distribution;
• Liquidation;
• Bank account opening;
• Assistance with bank periodic file reviews;
• Change in bank signatories;
• Capital/ share premium contribution;
• Share/dividend distributions;
• Review of simple emails and Co-Sec task

Compliance:

• Client file reviews;
• Review client due diligence (CDD) documents;
• Conduct compliance checks (bad press and world checks) + Prepare bad press/ world check memo;
• Review of compliance checks (bad press and world checks) conducted by Officer 1 and 2;
• Transaction monitoring;
• PEP identification and preparation of PEP memo;
• Conduct serviced entity risk rating (SERR) assessment/review;
• Drafting of notes to Committees
• Review CDD worksheet from junior staff, 2 Administrative & Client Support:
• Process payment instructions;
• Handle additional duties as required

Educational Background:

• Degree holder and/or related Professional qualification

Professional Experience:

• Minimum 4 years of experience in Corporate Administration and Secretarial matters

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.  

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.