Officer 1, Fund Administration

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.                                           

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities. 

Job Summary:

An entry-level corporate secretarial position responsible for delivering basic corporate secretarial services under supervision. This role focuses on standardized processes and routine administrative operations while developing core competencies. The position handles low-complexity tasks within established frameworks.

Core Responsibilities:

• Execute basic corporate secretarial tasks following established procedures
• Maintain accurate documentation and records within defined guidelines
• Support routine administrative operations with guidance
• Follow quality control processes and compliance requirements
• Develop understanding of basic corporate secretarial requirements

Tasks:

• Draft basic minutes and board papers using templates
• Process routine regulatory filings with relevant authorities
• Update and maintain statutory books and records
• Conduct basic file reviews following checklists
• Support document preparation for meetings
• Maintain client databases with guidance
• Monitor basic statutory deadlines
• Respond to routine administrative queries
• Complete detailed operational checklists

Educational Background

• Bachelor’s degree in Business Administration, Legal Management, Juris Doctor or related field
• Additional certifications such as Chartered Secretary, LL.B (pre-law), or related paralegal qualifications are an advantage

Professional Experience

• At least 2 years of experience in a corporate secretarial, administrative, or similar role
• Experience in managing client service operations and handling multiple deliverables
• Familiarity with CAS systems and/or corporate secretarial software is a plus
• Exposure to corporate secretarial practices, particularly in funds and special-purpose vehicles, is an advantage.

Skills and Key Behaviors:

• Proficient in drafting minutes, board papers, and processing regulatory filings with accuracy
• Strong understanding of maintaining statutory books, records, and client databases
• Ability to adhere to compliance and quality control standards
• Skilled in using operational checklists and meeting statutory deadlines
• Strong written and verbal communication skills
• Excellent organizational and prioritization abilities
• Proactive problem-solving and attention to detail
• Meticulous, organized, and deadline-oriented
• Demonstrates a “can-do” attitude and the ability to work under pressure
• Collaborative and responsive to team guidance while maintaining a commitment to quality and accuracy
• Professional and client-focused demeanor with a commitment to continuous learning and development

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. 

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.