Office Team Assistant - Workingstudent

About Us 

Hawk is the leading provider of AI-supported anti-money laundering and fraud detection technology. Banks and payment providers globally are using Hawk’s powerful combination of traditional rules and explainable AI to improve the effectiveness of their AML compliance and fraud prevention by identifying more crime while maximizing efficiency by reducing false positives. With our solution, we are playing a vital role in the global fight against Money Laundering, Fraud, or the financing of terrorism. We offer a culture of mutual trust, support and passion – while providing individuals with opportunities to grow professionally and make a difference in the world. 

Your Responsibilities:

Office Operations

• Support the day-to-day organisation of the office, helping to keep the workspace tidy, functional, and welcoming

• Assist with managing office supplies, equipment, and meeting rooms

• Help coordinate office maintenance, repairs, and service requests

• Support communication with vendors, service providers, and contractors

Administrative Support

• Assist teams with scheduling, meeting coordination, and occasional travel arrangements

• Help manage calendars, meeting bookings, and conference calls

• Support the Executive Assistant during holidays or absences, particularly with scheduling tasks

• Handle incoming and outgoing communication, including emails and visitors

• Act as a friendly first point of contact for guests and team members in the office

Team & Culture Support

• Support the organisation of team events, workshops, and off-site meetings

• Work closely with People Operations to help onboard new employees

• Contribute ideas and support initiatives that improve team happiness and engagement

• Act as a go-to contact for basic employee questions and office-related topics

• Help foster a positive, collaborative office atmosphere aligned with Hawk’s values

Your Profile:

• Currently enrolled in a bachelor’s or master’s programme (e.g. business administration, office management, or a related field)

• Interest in office operations, administration, or people-focused roles

• Strong organisational skills and attention to detail

• Reliable, proactive, and able to manage multiple small tasks effectively

• Comfortable communicating with different stakeholders in person and via email

• Confident using standard office tools (e.g. Microsoft Office or Google Workspace)

• Positive attitude, hands-on mindset, and willingness to learn

• Fluent in English; German at B1 level or above is a plus