Office Services Coordinator

The opportunity

Are you an organised and proactive team player with a passion for creating a friendly and well-organised environment for clients and colleagues?  We are seeking an Office Services Coordinator to join our exceptional Auckland Client and Office Services team.

Working closely with our team leader and the wider team, you will play a key role in delivering professional, high‑quality operational support across the office.  While primarily focused on the office services service area, you will regularly cover at the front-desk to provide a warm and professional client experience.

This is a varied and hands‑on role where you’ll coordinate meeting rooms and AV set‑ups, manage mail, couriers, stationery, and document production, support events and hospitality, and liaise with contractors and suppliers.  You’ll also contribute to health and safety activities, facilities coordination, and continuous improvement initiatives - helping ensure our people and clients enjoy a safe, supportive, and well‑presented environment.

What you’ll bring
We value people who bring a fresh perspective, are passionate, curious, and committed to delivering excellence. To be successful in this role, ideally you will:

Have experience in a client‑facing role within a corporate, hospitality, or professional services environment

Communicate confidently, both verbally and in writing, with people at all levels

Be adept at multitasking, prioritising, and producing accurate, high‑quality work under pressure

Have strong attention to detail in document handling and presentation

Be tech‑savvy, with experience using Microsoft Office and comfortable learning new systems

Be confident operating and troubleshooting AV equipment, escalating technical issues when needed

Demonstrate professionalism, reliability, and a positive, can‑do attitude

Be comfortable undertaking physical tasks such as office moves, furniture relocation, and event set‑up/pack‑down

Show commitment to health, safety, and wellbeing in the workplace.

About us

We are a full-service commercial law firm with three offices, 46 partners, and nearly 300 employees.  Our culture and the focus on collaboration is the foundation of who we are.  In joining us, you will feel valued, connected, and supported.  You will work in a collaborative environment where you can grow while feeling balanced in your personal and professional life.  We bring the highest quality approach to everything we do and measure our success by the exceptional experiences we provide.  Our purpose is to empower our people to be extraordinary and in turn, help our clients achieve extraordinary things.

What we offer

A career with us gives you the opportunity to work with a wide range of people that are motivated to help shape the future of business in New Zealand.  We offer a range of benefits that enable you to be the best you can be, such as opportunities for ongoing professional and personal development, flexible working practices, health insurance benefits, social events, charity initiatives and wellbeing-focused programmes.

To apply

You don’t need to tick every box – a willingness to learn and develop is important to us.  If this sounds like you, we’d love to hear from you.  Please apply by sending your CV and short cover letter to [email protected]. 

We look forward to you joining our team and being part of our success.

Buddle Findlay is recruiting directly for this role and will only be accepting direct applications at this stage.