Office & People Operations Coordinator (Contract – 6 months)

Headquartered in Montreal and Berlin, Vention helps manufacturers automate their operations in record time with the only hardware and software AI-powered platform built for the factory floor. Our technology powers over 25,000 machines across 4,000 factories across 5 continents and we have the privilege to work with a significant proportion of Fortune 500 manufacturers, from space rockets, to electrical cars, to robotics.

At Vention, you’ll work alongside driven and talented people who care deeply about their craft and the impact they create. We’re a team of high achievers who grow through meaningful work, solving complex challenges, learning fast, and seeing the results of our efforts every day.

We move quickly and aim high, but we do it together with care, collaboration, and respect. Our culture celebrates diverse perspectives and supports your growth through intentional development, strong leadership, and opportunities to make a real difference.

We’re looking for a highly organized and proactive individual to support our People team. This role plays an important part in maintaining a smooth day-to-day office experience while supporting employee onboarding and internal events.

This is a great opportunity for someone who enjoys working in a fast-paced environment, is detail-oriented, and takes pride in creating a positive and well-run workplace.

Office & Workplace Experience

• Support the day-to-day operations of the office, ensuring spaces are organized, stocked, and running smoothly
• Act as a point of contact for office-related needs and coordinate with vendors when required
• Help maintain a welcoming and well-functioning work environment

Employee Experience & Onboarding

• Support onboarding logistics to ensure new hires have a smooth first-day experience
• Coordinate setup and help ensure employees have what they need to get started
• Assist with employee experience initiatives across the office

Events & Culture

• Support the planning and execution of internal events (team events, 5 à 7, office moments)
• Help coordinate logistics, vendors, and setup
• Contribute to creating a positive and engaging workplace culture

Administrative Support

• Provide general administrative and coordination support to the team as needed
• Assist with scheduling, logistics, and day-to-day requests

• 1–3 years of experience in an administrative, office coordination, events, or similar role
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Proactive mindset with a willingness to take ownership of day-to-day tasks
• Strong communication skills and ability to work across teams
• Comfortable working in a hands-on, in-office environment
• Reliable and responsive, with a strong sense of accountability

 

What We Offer

• Career pathing: Real opportunities to grow through personalized development plans, bi-annual employee reviews, and mentorship program 
• Professional development: Continuous training in performance management, inclusive leadership, leadership operating model, team building, and giving/receiving feedback
• Gender diversity & inclusion: Pay equity reviews, inclusive policies, and a Women’s Employee Resource Group offering networking, mentorship, and quarterly learning sessions.
• Hybrid work: Enjoy flexibility with our hybrid model, allowing you to work from home on select days.
• Community engagement: Two paid volunteering days per year to give back to causes you care about.
• Central location: Regular team gatherings and a collaborative office space in the heart of Montreal, surrounded by cafés and restaurants.
• Team events: All year round employee events including annual kick-off, employee summit, quarterly happy hours, and department events.
• Comprehensive benefits: A complete group benefits plan for you and your family that start day one.

What to Expect in Your Interview

• Initial Call
• Meet the Team
• Case or take-home interview
• Decision & Offer

We’re committed to making every step of the process inclusive and accessible. If you require accommodations at any stage, please let us know, we’ll ensure you have what you need to succeed.

Professional Growth & Development

Vention believes strongly in promotion from within. For this reason, we structured a comprehensive professional development program that elevate high-performing individuals who deeply understand the inner workings of Vention. This program encompasses:

• In-house coaching program with former industry executives working with small cohort of emerging leaders
• Quarterly management training on topics ranging from “Giving & Receiving Feedback, to Building high-performing teams, to "Developing your own Leadership model”
• Quarterly World-Class Speaker Series featuring industry leaders sharing their perspective and lessons learned as they build their function and business
• Dedicated professional development channels sponsored by the Executive team to foster continuous professional learning
• Book allocation program to further your knowledge in your domain of expertise or any business leadership topics

Diversity, Inclusion & Belonging at Vention

When you join Vention, you join a team of professionals with diverse experiences, backgrounds, and perspectives. Together, we’re building a workplace where everyone belongs, feels valued, and can achieve extraordinary results.

We celebrate differences in ideas, in experiences, and in people. Our initiatives in gender equity, career growth, and leadership development are designed to create real opportunities for everyone to thrive.

Vention’s culture

Vention is an uplifting environment for high achievers. Thinking that Vention’s culture would keep you energized? See our full culture guide here.