Office & Operations Partner

FieldAI is transforming how robots interact with the real world. We build risk-aware, reliable, field-ready AI systems that take on some of the hardest problems in robotics and unlock the potential of embodied intelligence. Rather than relying solely on off-the-shelf, purely data-driven approaches or transformer-only architectures, we take a pragmatic path that combines cutting-edge research with real-world deployment. Our systems are already deployed globally, and we continuously improve performance through rapid iteration informed by real field use.

In San Francisco, our team focuses on bringing FieldAI’s technology to customers through sales, customer success, and solutions engineering. We partner closely with customers to understand their operational needs, translate real-world challenges into deployable robotics solutions, and support successful adoption in complex, unstructured environments.

FieldAI is seeking an Office & Operations Partner to be the go-to person who keeps our San Francisco office running smoothly and feeling like a great place to work. In this role, you will own day-to-day office operations, collaborate across teams to remove friction, and provide light administrative and executive support as needed. We’re looking for someone proactive, resourceful, and energized by a fast-moving startup environment, with a strong instinct for anticipating what needs to happen next and making it happen.

What You’ll Do:
• Manage the day-to-day needs of the San Francisco office by keeping supplies stocked, coordinating vendors and service providers, and ensuring the office stays organized and functional.
• Create a welcoming, professional environment for employees and visitors by supporting office culture needs and ensuring the space is ready for the team each day.
• Support onboarding logistics for San Francisco-based new hires by coordinating orientation details and partnering with HR and IT to ensure desks and equipment are set up and ready.
• Coordinate equipment-related needs by tracking office items and working with IT on setup, swaps, returns, and shipments as needed.
• Partner across departments to move requests forward, track action items, and ensure timely follow-through on office and operations tasks.
• Support small operational projects that improve workflows, documentation, and the overall employee experience.
• Provide light executive assistant and administrative support as needed, including scheduling coordination, reminders, and general logistics support.

What You Have:
• Bachelor’s degree required.
• Bring 3 to 5 years of experience in office management, administrative support, or operations in a fast-paced environment.
• Demonstrate flexibility, quick learning ability, and the ability to stay calm and effective as priorities shift.
• Exhibit strong organizational skills, attention to detail, and consistent follow-through.
• Communicate clearly and collaborate effectively across teams, with comfort coordinating across multiple departments.
• Apply basic project management skills to manage tasks, timelines, and follow-ups independently.
• Maintain proficiency with common workplace tools such as Google Workspace, Microsoft Office, and Slack.
• Offer executive assistant experience as a plus, with an interest in supporting leaders and teams with practical day-to-day logistics.