Office Operations Coordinator

About Fora

Fora is the modern travel agency, empowering anyone with a passion for travel to build a thriving advisory business. We're modernizing the $100B+ travel agency industry by combining powerful technology, data, and community to enable thousands of entrepreneurs to build on our platform. Our business-in-a-box platform gives travel entrepreneurs everything they need to launch and scale, from cutting-edge tools and personalized training to a vibrant community and exclusive industry partnerships. At the heart of it all is our mission: to help the next generation of travel entrepreneurs turn their love for travel into a fulfilling career, whether full-time or part-time. We believe that everyone, from seasoned professionals to first-time advisors, can build something both profitable and personal.

Founded in 2021 by seasoned entrepreneurs, Fora has grown steadily since, expanding to a team of 200+ full-time employees based in downtown New York City. In 2025, we announced our $60 million Series B and C investment rounds, led by Thrive Capital and Insight Partners, with participation by previous investors including Forerunner and Heartcore Capital. We've also been recognized as a LinkedIn Top Startup 2024, Fast Company's Most Innovative Companies 2025 and 2023, and Built In 2025 Best Places to Work.

We're building the first truly unified platform for all travel needs—leveraging the best of human expertise and technology to transform how people plan and book travel.

About The Role

The Office Operations Coordinator plays a critical role in ensuring the day to day experience of the office runs smoothly as the company continues to grow. This role supports a fast growing company and helps maintain a well organized, welcoming, and efficient workplace environment.

Reporting to the Office Manager, this person will take ownership of daily operational execution so that broader systems, processes, and long term planning can continue to scale with the business. The coordinator will be the face of the office for employees, guests, vendors, and new hires, helping create a consistently positive and organized workplace experience.

This is a highly visible role with broad exposure across the company, working closely with teams responsible for technology, people operations, talent acquisition, events, and building operations. The role is well suited for someone who enjoys working with people, solving problems in real time, and managing multiple operational workstreams simultaneously in a fast moving environment.

Key Responsibilities

• Own the execution of daily office operations including front desk support, workspace readiness, mail and deliveries, office supplies, and maintaining a well functioning workplace environment.

• Serve as a welcoming and professional presence for employees, guests, and vendors while ensuring a positive and organized office experience.

• Maintain key operational systems such as room bookings, guest registration processes, equipment requests, and internal workplace tools.

• Support the onboarding experience for new hires by coordinating logistics and ensuring new team members have what they need on day one.

• Manage vendor coordination and service relationships including office supplies, catering, and operational vendors as needed.

• Identify operational gaps or inefficiencies and proactively flag issues before they escalate.

• Support and execute internal office events, social gatherings, and recurring in-office programming.

• Ensure the office remains clean, organized, and efficient (we have a full time cleaning crew), and support when needed for office-related issues, including maintenance and repairs.

Requirements

• 1-2 years of experience in office operations, office management, administrative coordination, hospitality, or event support.

• Based in New York City or willing to relocate, and able to work in person 5 days/week.

• Experience managing or supporting operational responsibilities in a fast paced environment.

• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.

• Strong communication skills and the ability to interact professionally with employees, guests, and vendors.

• Proficiency with Google Workspace including Calendar, Sheets, Docs, and Slides, along with experience using Slack for team communication.

Strongly Preferred

• Experience coordinating vendors, catering services, or office related service providers.

• Experience supporting internal events, office programming, or workplace culture initiatives.

• Background in hospitality, retail management, events, or other customer facing operational environments.

• Prior experience working in a startup or high growth company environment.

• Familiarity with office technology systems, meeting room equipment, or workplace operations tools.

Compensation

Compensation for this role varies based on experience, with an indicative range of $60K–$80K + equity. Final compensation will depend on the level at which the candidate is hired, as we’re considering multiple levels for this role.

• Unlimited vacation

• Health Insurance (including an option completely covered by Fora HQ)

• Dental & Vision Insurance

• Wellhub Memberships

• 401k plan with company match

• Commuter Benefits

• Supplemental Life Insurance

• Stock Options

This role is based in our beautiful New York City office (Tribeca/Fidi) with lots of natural light and great views.

Our Values

We’re forging our own path

Fora has always been about driving change within the industry. We’re not interested in maintaining the status quo.

We’re stronger together

Community is our cornerstone and collective power is our strength. We believe we can all go further when we operate together, using our combined leverage to unlock better opportunities and outcomes for our advisors, partners, and travelers.

We believe in technology

We believe technology is an answer to some of the most fundamental challenges the travel industry faces. We believe advancements in AI, bold investments in our platforms, and a world-class data infrastructure will transform the work of our advisors and our partners, while creating better travel experiences for travelers.

We’re here to serve

We operate in service of our community and believe that when they’re empowered to focus on what they do best, we all win. It’s why we relentlessly advocate for our advisors and prioritize their best interest every step of the way.

We mean business

Fora is equal parts fun, meaningful work and serious travel business. We’re unlocking opportunities for thousands of travel entrepreneurs, delivering a stream of high-quality guests at scale for our partners, and providing a superior travel experience for our travelers. It’s a better equation for the future of our industry.

WORK AUTHORIZATION

Authorization to work in the United States is required for full-time roles based in our New York City office. Fora is unable to sponsor or assist with U.S. work authorization. Roles based outside of the United States are not subject to this requirement.

EQUAL OPPORTUNITY

Fora is committed to an equitable hiring process and an inclusive work environment. BIPOC and traditionally underrepresented candidates are strongly encouraged to apply. We will not discriminate and will take action to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity, gender expression or any other characteristic protected by law.