Office Manager

About the role

imagine this. You walk into a high energy aerospace hub where engineers are building the future of defense and autonomy and everything just works. The space runs smoothly, people are focused, and the environment enables breakthrough work. That is where you come in.

As Office Manager in Zurich, you are the driving force behind the daily experience of the office. You make sure around 150 engineers and corporate teams can stay focused on pushing boundaries while you take care of everything that makes great work possible. From operations to experience, you own the space and make it thrive.

At Destinus, we are revolutionizing the defense industry with cutting-edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.

What You´ll Do

• You run the Zurich office like it is your own, ensuring everything operates smoothly from opening the space to keeping it fully stocked, organized, and ready for high performance work
• You create a seamless front of house experience, welcoming visitors, managing communications, and setting the tone for a professional and dynamic environment
• You coordinate meetings end to end, making sure rooms, materials, and logistics are always prepared and running without friction
• You act as the key point of contact for office spaces and employee apartments, working closely with landlords and ensuring everything is handled efficiently
• You take ownership of the company fleet, managing registrations, servicing, insurance, and daily coordination with users
• You build and manage strong vendor relationships, ensuring consistent quality across cleaning, catering, maintenance, and security services
• You partner with People and HR to deliver a smooth onboarding experience so every new joiner feels ready from day one
• You support internal events, town halls, and culture initiatives that bring the Zurich team together and strengthen our way of working
• You contribute to office improvements, from small optimizations to larger refurbishment projects as the team scales
• You collaborate with Office Managers across Europe to align standards, share best practices, and elevate the workplace experience across all sites
• You ensure compliance with local regulations related to health, safety, fire protection, and accessibility, keeping the office safe and fully aligned with requirements
• You maintain risk assessments, emergency procedures, and certifications in coordination with internal teams and building management

Requirements:
What You’ll Need

• Proven experience as an Office Manager, Front Office Manager, or Senior Administrative Assistant in a professional and fast moving environment
• Strong understanding of office operations, administrative systems, and workplace processes
• Excellent organizational and planning skills with the ability to manage multiple priorities without losing focus
• Strong communication skills in English and German, both written and spoken
• A hands on mindset with attention to detail and a natural sense of ownership
• Confidence working with vendors, landlords, and senior stakeholders
• Ability to handle sensitive information with discretion and sound judgment

Who You Are

You thrive in fast paced environments where things move quickly and expectations are high. You naturally take ownership and do not wait for direction, stepping in to create structure and clarity wherever it is needed. When others see problems, you see opportunities to improve how things work and you act on them. You enjoy building great experiences for others and take pride in creating an environment where people can do their best work. You bring positive energy, collaborate easily across teams, and care deeply about quality in everything you deliver.