Office Manager

Position Summary:

The Operations Coordinator provides administrative and operational support to ensure smooth day-to-day office functions and consistent support across group homes. This role is responsible for coordinating routine operational tasks, maintaining clear communication across teams, and assisting with basic staffing and HR-related processes. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This position reports directly to the Business Development Manager.

Essential Duties and Responsibilities:

Provide day-to-day administrative support to office staff, ensuring tasks and requests are handled in a timely and organized manner

Coordinate grocery ordering, tracking, and delivery for group homes to maintain adequate household supplies and avoid shortages

Prepare, document, and distribute meeting summaries, ensuring key decisions, action items, and updates are clearly communicated to attendees and HR

Assist with maintaining and adjusting weekday staffing schedules based on operational needs, call-offs, and direction from leadership

Monitor and communicate staffing gaps or changes, escalating concerns as needed to the Business Development Manager and HR

Serve as a point of coordination between office staff, group homes, and HR to support daily operations

Maintain organized records related to scheduling, communications, and operational activities

Support basic HR functions such as onboarding coordination, documentation tracking, and general administrative assistance

Perform other administrative and operational duties as assigned to support business needs

Required Qualifications:

1–3 years of experience in administrative support, HR assistance, operations coordination, or a related field

Strong organizational and time management skills with the ability to prioritize effectively

High attention to detail and ability to maintain accurate records and documentation

Ability to handle multiple tasks and adapt quickly in a changing environment

Strong written and verbal communication skills

Proficiency with basic office software (e.g., Microsoft Office or Google Workspace)

Basic experience with scheduling, coordination, or workforce support preferred

Compensation:

$38,000 – $45,000 annually, based on experience