Office Manager / Project Coordinator

Spiniello Companies is a privately held, national, full-service utility contractor. Founded in 1922, we are one of the few companies that fully self-performs all aspects of open cut and specialty pipe rehabilitation. Headquarters in New Jersey, we also have office locations in Maryland, Washington D.C., and California.

Position Objectives and Responsibilities

Maintains office efficiency by planning and implementing office systems, layout and procurement.

Partners with hiring manager and HR to properly onboard and offboard employees

Point person for all field employees’ new hire and benefit paperwork

Track and process invoices for Subcontractors and material providers

Review invoices and change order requests against contract documents

Code invoices as requested by Project Manager

Address customer issues/concerns as they arise

Direct employees to HR for employee related questions and concerns

Manage day to day office operations (i.e. phone, mail, assist field/yard)

Ordering and maintaining inventory of office supplies

Distribution of weekly paychecks

Planning, organizing, and overseeing social events

Assist with reviewing payroll reports and separating sub-contractor employees and submitting that time to sub-contractors.

Adding employees and forms to the HCSS system and managing work authorization

Assist with shipping and receiving of packages and deliveries

Other duties as necessary

Position Requirements and Qualifications

5-7 years of prior experience an Office Manager role or in similar role is required

Experience in Heavy Civil construction a plus, but not required

Able to successfully function as a leader and team player

Detail oriented, self-motivated, and self-directed

Ability to prioritize multiple demands in a fast paced, changing work environment. Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills.

Knowledge of Microsoft Office including Word, Excel, PowerPoint

Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors.

Recruitment Notice

Spiniello Companies does not accept unsolicited resumes from search, recruiting, or staffing firms. Any resumes submitted by any search, recruiting, or staffing firms to any employee of Spiniello Companies whether via email, the internet, or directly, without a valid written search agreement for the applicable role and without prior authorization from Human Resources will be deemed the sole property of Spiniello Companies. No fee will be paid if a candidate is hired as a result of an unsolicited submission or signed agreement in place with such firm. Firms that are not authorized to submit candidates will not be eligible for any fee or ownership claim.