Office Manager - Part Time (30h/w)

This is a part-time position (30 hours per week)

Join our Movement and Champion Restaurant Culture! 💚

At TheFork we believe that the best things in life happen around the table.
As the leading restaurant booking platform in Europe, we connect the broadest community of loyal diners with the world’s favorite restaurants. Powered by innovation and a deep passion for the restaurant industry, we create unique dining experiences across 11 countries.

We’re part of the Tripadvisor Group and proud to be building a diverse, people-first culture where “respect”, “ownership”, “growth” and “better together” values thrive.
If you’re passionate about food, technology, and making a real impact, your seat at the table is ready.

👉 Discover life at TheFork

What you will do:

• Be the welcoming face of the office, looking after reception, visitors and day‑to‑day queries.

• Make sure the office looks and feels great: meeting rooms, common areas and kitchen spaces are tidy, stocked and ready to use.

• Coordinate suppliers and building services to solve small maintenance or cleaning issues and keep standards high.

• Support internal events and wellbeing initiatives (afterworks, team gatherings, seasonal celebrations), including logistics, set‑up and follow‑up.

• Help organise travel for employees and senior leaders, and assist with basic office logistics between Barcelona and other TheFork offices.

• Support employee onboarding and offboarding from an office perspective (welcome packs, access, tours, returns of equipment, etc.).

• Take care of light administrative tasks such as tracking simple budgets or orders, keeping contact lists and records up to date, and contributing to sustainability and office‑occupancy initiatives.

Who you are:

• 1–2 years of experience in office management, reception, hospitality or a similar administrative role.

• Friendly, enthusiastic and people‑oriented, with a strong eye for detail and a passion for creating a great office atmosphere.

• Strong multitasking skills: you stay calm under pressure and can juggle several requests and priorities at the same time.

• Hands‑on and proactive, with a “see it, do it” attitude and initiative to solve day‑to‑day issues.

• Very organised and structured, with good coordination and follow‑up skills.

• Comfortable communicating with colleagues at all levels, as well as external suppliers and building staff.

• Able to work both independently and as part of a team, knowing when to ask for help or escalate.

• Fluent in Spanish and English (spoken and written); any other language is a plus.

• Flexible and adaptable: comfortable with changing timetables and priorities in a dynamic environment.

What we offer you:

😄 An awesome team

🏠 A permanent contract (that can be useful in life)

💸 Competitive fixed salary and bonus

🍕 Lunch vouchers available for each working day (because yes, we like to try our best restaurants)

🌎 International teams and a multicultural environment spanning 10 offices across Europe

🤝Highly inclusive working environment

🤸‍♀️ Lifestyle benefits that can be used to reimburse expenses related to physical and leisure activities, family support, travel etc

🎓 Continuous learning and development programs

😌 Free access to the Calm app to help you build resilience wherever you are in your mental health journey

🐣Dedicated parental leave and caregiver leave policies (12 weeks fully paid)

⏳ A program dedicated to helping you have the best work/life balance

🏥 Health insurance fully covered by the company

👩‍🦽 Life & Disability Insurance at no cost to the employee

🍴 Amazing offices with dining, a coffee point on each floor, and leisure area

🎤 Team building events

All hiring happens through our careers site and official email. We do not text or ask for payment during the hiring process. Please report any suspicious messages immediately.

We believe that we are better together, and we welcome you for who you are. We endeavor to ensure that everyone - regardless of ability, age, socio-economic & cultural background, ethnicity, faith, gender, gender expression, gender identity, ideology, national origin, race, sexual orientation, marital status, or any characteristic protected under applicable law -has the opportunity to reach their full potential. At TheFork, we want you to bring us your unique perspectives and experiences, so we can collectively continue disrupting the restaurant industry and go from good to great.

TheFork is committed to a fair recruitment process. If you have special needs and require reasonable support during your application, interview, or participation in the selection process due to health conditions or disability, please direct your inquiries to [email protected]. Our HR team will review the request and respond accordingly.

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