Office Manager

Are you passionate about helping others, cross-functional work, and administrative tasks? Do you have experience within office management? If so, now is your chance to join Ascendis Pharma Iberia as our new Office Manager in Madrid.

Ascendis Pharma is a global biopharmaceutical company committed to making a meaningful difference in patients’ lives. Guided by our core values of Patients, Science, and Passion, we are applying our innovative TransCon® technology platform to fulfill our mission of developing new therapies that demonstrate best-in-class potential to address unmet medical needs.

At our headquarters in Hellerup, Denmark, research facilities in Heidelberg, Germany, and additional offices across Europe and the United States, we are advancing programs in our Endocrinology Rare Disease and Oncology portfolios. We also collaborate with partners on the development of TransCon-based products in other therapeutic areas and markets.

We are seeking a passionate Office Manager to join our rapidly expanding global commercial organization. As a key member of the Spanish team, you will play a crucial role in supporting the Iberian Leadership Team and lead the office management of our affiliate in Madrid. This is an exciting opportunity to join a fast-paced environment, collaborate with cross-functional, global teams working together to achieve extraordinary results.

You will report directly to General Manager, Iberia, who is based in Madrid, Spain. You will be based in the Madrid office.

Your key responsibilities will be

• Proactively support our rapidly growing and active leadership team concerning all organizational and administrative tasks
• Collaborate on multiple projects, and demonstrate energy for juggling multiple activities at once
• Establish yourself as primary contact person for employees of the Madrid office and field teams
• Plan and organize appointments, meetings, conferences, travel, events, etc. in the office and externally
• Organize external events with costumers (e.g., expert meetings, educational encounters, sponsorships), as well as internal events (e.g., sales meetings), collaborating with Medical Affairs, Market Access, Commercial, Marketing, etc. Establish, maintain, and optimize office workflows and processes
• Support on Day-2-Day of Leadership Teams´ expenses, submitting/tracking POs, Invoices, travel logistics, etc.
• Interface with HR, Finance, IT, and compliance departments
• Help make the office a welcoming atmosphere: employees on-boarding, internal communication, maintaining office supplies and organizing team meals, all to create a vibrant working atmosphere

Qualifications and Skills

You hold a relevant academic degree and 3+ years of experience within office management

Furthermore, you have:

• Strong communication and organizational skills
• High level of Spanish and English language skills in speaking and writing
• Excellent user knowledge of common Windows Office applications, especially Outlook and PowerPoint
• High level of curiosity and a passion for learning new skills and areas

Key competencies

You are a strong team player, service-minded, and have a can-do attitude.

You love to help and support others and knows how to make things happen in an entrepreneurial, open environment where innovation and change happens rapidly.

The right candidate is forward-thinking, problem-solving and someone who is able to keep several “balls in the air with ease” (even in stressful situations).

We also expect you to possess great self-management skills, to be structured, and to pay strong attention to detail.

Travel: Estimated 5-10 days per year

Office: Las Tablas, Madrid

Apply now

Applications will be evaluated when received, so please apply as soon as possible.

All applications must be submitted in English and are treated confidentially.

If you are passionate about contributing to the field of rare diseases and eager to make a difference at Ascendis Pharma, we encourage you to apply for this exciting opportunity. Join us in our mission to advance therapeutic innovations and improve patient lives worldwide.