Office Manager

The Role

As an Office Manager you will work autonomously while supporting others, demonstrating expertise in coordinating administrative functions by organizing meetings, handling communications, and acting as a key point of contact for stakeholders. The role also involves overseeing facility management, ensuring the office environment is well-maintained, managing supplies and equipment, and coordinating with vendors.

Additionally, the Office Manager will be responsible for managing projects and events, including organizing company activities, coordinating travel, handling logistics for quarterly meetings, and sourcing company gifts.

This is a part-time position (6 hours per day), with flexibility around start and finish times.

Your interests and skills

A confident, engaging, and passionate individual with excellent communication skills. Someone proactive, willing to assist others, and able to work autonomously while bringing a positive, energetic presence to the team who can demonstrate their expertise in the following areas:

Coordinating Administrative Functions
• Oversee various administrative tasks, such as managing schedules, organizing meetings, and handling internal and external communication.
• Act as a key point of contact for senior management, department heads, staff members, clients, and external stakeholders.

Facility Management
• Ensure the office environment is well-maintained, managing office supplies, equipment, and coordinating maintenance.
• Manage vendor relationships for office-related services

Budgeting and Financial Management
• Oversee office budgets, track expenses, and maintain financial records related to office operations.
• Approve office expenditures and optimize cost-efficiency in procurement and operational expenses.

Managing Projects & Events
• Oversee special projects or initiatives, coordinating tasks and ensuring deadlines are met.
• Organize company events, including morning teas, team-building activities, and company weekend getaways.
• Manage quarterly meetings, including creating PowerPoint presentations, coordinating employee travel, diary management, flights, accommodation, and catering, ensuring smooth execution on the day.
• Source and organize company gifts for employees and customers.
• Book worldwide travel and accommodation, reviewing visa restrictions and requirements.

Required Skills and Qualifications
• Technical Proficiency: Proficiency with office software (Word, Excel, PowerPoint) and Outlook.
• Organizational Skills: Ability to prioritize tasks and maintain a structured workflow.
• Problem-Solving Ability: Capability to address office challenges and implement effective solutions.
• Administrative Experience: Previous experience in administrative roles, such as office management, administrative assistant, or executive assistant.

Candidates must possess AU Citizenship, AU PR or have OWN pathway to PR - sponsorship or visa nomination is not available.

What we Offer

At Sofico, we welcome you to an international and multicultural company that has been thriving for over 30 years and is doubling in size every five years. Growth is in our DNA, and we strongly uphold our horizontal and open company culture.

• Predominantly Office Based
• Take control of your career with a focus on personal development.
• Participate in an extensive six-month onboarding program, supported by a dedicated job coach.
• Enjoy continuous opportunities for learning and professional growth.
• Work in a modern, state-of-the-art office that's easily accessible.
• Onsite parking and walking distance from metro.
• Benefit from a competitive salary, flexible office hours
• Access novated leasing options and mobile phone reimbursement.
• Enjoy complimentary coffee, soft drinks, breakfast and fruit
• Participate in team events, including afterwork drinks, BBQs, family days, and company weekends.