Office Manager (m/f/d) (parttime)

About the job

As an Office manager, you are the pivotal force that keeps our vibrant, international office running smoothly! As an organized, proactive, and charismatic professional, you will join our modern, growing team. If you thrive in a dynamic environment and love being the go-to person who makes things happen, this varied role is for you.

You will be the welcoming face of our company and the organizational mastermind behind the scenes, ensuring a seamless experience for colleagues and visitors alike.

Key Responsibilities include:

• Be the Heart of the Office: Serve as the professional first point of contact for all visitors, managing the reception, phone lines, and correspondence.

• Operational Excellence: Oversee daily operations, proactively manage inventory levels of all office supplies, placing and following up on orders, handle expenses and follow up on contracts and interventions related to facilities, Ensure our workspace is always professional and welcoming.

• Travel Arrangements: Arrange end-to-end travel and transport logistics for staff, including booking flights, accommodation.

• Financial Administration Support: Assist with essential financial follow-up, including processing expense reports, tracking expenditures against budget. .

• Event Coordination: Take the lead in organizing essential meetings, appointments, and exciting company activities.

• Administrative Support: Provide essential, confidential support to management and the wider team, from document management to travel arrangements.

Your interest and skills

• A proactive professional with a relevant Bachelor’s degree or equivalent experience (office management/hospitality background is a plus).

• Some years of experience is welcome, but a significant and relevant internship can be enough.

• Fluent communication skills in both Dutch and English.

• Exceptional MS Office proficiency and an innate ability to prioritize tasks and manage a busy workload.

What We Offer:

• Weekly Schedule: To be decided

• Competitive salary package

• Meal vouchers

• Group and hospitalization insurance

• Possible yearly bonus

Join an international, multicultural company with more than 35 years of experience, which doubles in size every 5 years. We encourage a horizontal, open corporate culture where career development and personal growth are central. You benefit from a comprehensive 6-month onboarding, including a dedicated job coach, and receive ongoing learning opportunities. Participate in fun team activities such as after-work drinks, barbecues, family days, and company weekends. Additionally, you work in a modern and easily accessible office, equipped with charging stations for electric cars and bikes, as well as free shared bikes.