Office Manager

Gabb gives families a better choice for their kids’ first technology. We build purpose-built devices and digital services that let families introduce tech in steps — connection without the harms of a fully open smartphone. We’re a fast-growing, mission-driven company headquartered in Lehi, Utah, with a team that genuinely loves what we do and why we do it.

About the Role

The Office Manager is the heartbeat of the Gabb office experience. You’re the person who makes sure everything works — the space feels energized, new employees feel welcomed, and the team has what it needs to do its best work every day.

This role sits within the HR team and is based at our Lehi office. You’re comfortable managing multiple priorities and making decisions independently. You’re equal parts operations, hospitality, and culture — and you take pride in all three.

This is a hands-on, visible role. You’ll interact with every level of the company, from new hires on Day 1 to the executive team, and the care and professionalism you bring to each interaction will shape how people experience Gabb.

What You'll Do:
Office Operations & Facilities

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Manage day-to-day operations at the Lehi office, ensuring the space is well-maintained, fully stocked, and ready for work

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Own the office budget for supplies, snacks, equipment, and facilities needs — forecast spend, track expenses, and manage vendor relationships

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Create and maintain processes for equipment ordering, office inventory tracking, food and snack replenishment, and incoming deliveries

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Coordinate with building management on facilities issues, maintenance requests, and office access

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Manage office security and access administration, including badge provisioning for new hires and deactivation upon departure

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Oversee corporate shipping and receiving, including mail distribution and outbound shipments

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Manage conference room calendaring and ensure meeting spaces are set up and ready

People Operations & Onboarding

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Own the onboarding coordination experience for all new hires: manage paperwork, liaise with IT for equipment setup, prepare workstations, and ensure Day 1 is smooth and welcoming

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Support benefit administration for new employees in coordination with the HR team

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Serve as the first face new hires, visitors, customers, and partners see — your warmth and professionalism sets the tone

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Maintain accurate employee records and office-related data in Paycor

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Support offboarding logistics including equipment recovery and access removal

Culture & Employee Experience

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Be an active contributor to Gabb’s in-office culture: help plan and execute monthly all-hands, team celebrations, seasonal events, and culture-building initiatives

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Identify opportunities to make the office environment more energizing, inclusive, and reflective of the Gabb brand and values

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Serve as a go-to resource for employees for day-to-day workplace needs

Executive & Administrative Support

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Coordinate travel arrangements for the executive team and visitors, including flights, accommodations, and ground transportation

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Support the executive team with administrative tasks and special projects as assigned — with discretion and a high degree of professionalism

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Assist with scheduling, logistics, and preparation for leadership meetings and off-sites

What We're Looking For:
Experience & Skills

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3+ years of experience in an office management, operations coordinator, or executive assistant role, ideally in a fast-growing company

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Demonstrated ability to manage office budgets, vendor relationships, and procurement — you can forecast needs and track spend with accuracy

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Experience supporting employee onboarding and working alongside an HR team

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Strong working knowledge of Google Workspace (Docs, Sheets, Calendar, Drive) and Microsoft Office; familiarity with Paycor or similar HRIS is a plus

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Experience coordinating travel logistics for executives or visitors

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Prior event planning or coordination experience, even in a supporting capacity

Who You Are

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Proactively organized — you build systems and processes before problems arise, not after

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Discreet and trustworthy — you handle sensitive HR and personnel information with appropriate confidentiality

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A natural host — you genuinely enjoy making people feel welcome and ensuring the environment reflects well on the company

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Resourceful and action-oriented — when something needs to get done, you figure it out without being asked twice

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Comfortable with ambiguity and context-switching — in a fast-growing company, no two days look the same

• A genuine fit with Gabb’s mission and values — you care about the work we do for families and kids

Logistics

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Must be based in or near Lehi, UT — this is a full-time, on-site role

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This is a full-time, primarily on-site role — the nature of the work requires a physical presence

Why You'll Love It Here:
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Mission-driven company protecting kids and making a real difference for families

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Generous insurance coverage (up to 100% of premiums based on tenure)

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401(k) with employer match

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Unlimited PTO and flexible scheduling where the role allows

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Stock options

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Pet insurance

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An energetic, collaborative team culture — and the best coworkers around