Office Manager

Why you'll love working at Xceedance

• The people - we're a diverse group of fun-loving people with a range of talents, yet we are all focused on one goal - delivering the best possible service to our clients.

• Your development - we don't just talk about your development, we have a rigorous set of policies in place to drive your development month after month. Regular training, mentoring, networking. Plus your own development budget.

Job Summary

The Senior Manager – Workspace & Facilities will be responsible for overseeing end-to-end facilities management, workplace operations, travel coordination, ESG initiatives, business continuity planning (BCP), event management, and health & safety for the Krakow office.

This is a site-focused leadership role, ensuring smooth day-to-day operations, regulatory compliance, employee experience, and efficient travel management, while aligning with broader organizational standards.

Key Responsibilities

• Oversee day-to-day facility operations including administration, maintenance, and vendor management.

• Ensure optimal space utilization, workplace experience, and operational efficiency.

• Manage facility budgets, contracts, and service delivery performance.

• Coordinate business travel including ticketing, accommodation, and visa support with company guidelines.

• Manage client visits including logistics, hospitality, and meeting arrangements.

• Support execution of ESG and sustainability initiatives within the Krakow office.

• Track and report local ESG metrics (energy usage, waste management, etc.).

• Implement and maintain BCP frameworks for the Krakow office.

• Conduct periodic risk assessments and BCP drills.

• Coordinate with IT, security, and leadership teams during incidents.

• Plan and execute office-level events, leadership visits, and internal engagements.

• Manage logistics, vendor coordination, and budgets for events.

• Ensure high-quality employee and visitor experiences.

• Ensure compliance with local occupational health & safety regulations in Poland.

• Implement emergency response procedures and safety training programs.

• Act as the primary point of contact for Krakow office-related stakeholder interactions.

• Consistent and effective use of approved AI‑enabled tools to support daily work, enhance team collaboration, and improve overall operational efficiency.