Office Manager/Executive Assistant

Access Holdings is a next-generation alternative asset manager providing investors with access to the lower-middle market. Founded in 2013, Access Holdings has approximately $2.3 billion in assets under management. The firm implements its systematic research and data-driven operating model - The Access Edge - to partner with lower-middle market businesses in industries essential to economic growth and resilience. For more information, please visit www.accessholdings.com.

Office Administrator

Access Holdings Overview

Access Holdings is a next-generation alternative asset manager providing investors with access to the lower-middle market. Founded in 2013, Access Holdings has approximately $2.3 billion in assets under management. The firm implements its systematic research and data-driven operating model - The Access Edge - to partner with lower-middle market businesses in industries essential to economic growth and resilience. For more information, please visit www.accessholdings.com.

At Access, we believe that clarity of purpose and consistency of action are what set enduring businesses apart. Guided by our vision to be the world’s most trusted access point to the lower-middle market, we transform essential services businesses into enduring market leaders. Our mission is to systematically build and scale these businesses through research-driven investing, disciplined value creation, and digital innovation – turning small companies into enterprises that create lasting impact for all stakeholders.

Position Description 

Access Holdings is seeking outstanding candidates to fill an Office Administrator role. This position is based in our New York City office. The Office Administrator will be responsible for ensuring the smooth and efficient day-to-day operation of the office while providing light administrative support to senior team members.

This is an excellent opportunity for an early-career professional or recent college graduate looking to build a strong foundation in office operations and administrative support within a fast-paced investment environment. The ideal candidate has a positive, “can-do” attitude, strong attention to detail, and a desire to learn, take on new responsibilities, and grow within a high-performing team.

Responsibilities

• Oversee the day-to-day operations of the New York office, including mail and shipping, pantry and kitchen management, office supplies and inventory tracking, procurement, and overall office organization.

• Manage facilities and vendor relationships, including submitting and tracking maintenance requests (PRISM), coordinating with building management, overseeing service providers, and supporting office repairs and upkeep.

• Serve as the primary point of contact for office hospitality and meeting execution, including coordinating internal and external meetings, arranging catering, ensuring conference room readiness, and providing basic AV troubleshooting support.

• Create, edit, and maintain professional documents and presentations in PowerPoint, Excel, and Word.

• Support employee experience and onboarding logistics, including desk setup, key fob distribution, and visitor management.

• Plan and execute internal office events and collaborate with internal teams and portfolio companies to coordinate meetings, board sessions, and firm initiatives.

• Track and process office-related invoices, maintain organized administrative records, and support relationship coordination efforts, including follow-ups and scheduling with investors, executives, and portfolio company contacts.

• Take on additional responsibilities and projects over time as experience grows, with opportunities to expand administrative and operational skill sets.

• Provide light administrative and executive support to senior team members, including:

• Coordinating calendars and scheduling meetings

• Assisting with travel arrangements as needed

• Preparing meeting agendas and materials

• Tracking and submitting expenses

• Supporting ad hoc, time-sensitive requests

Requirements 

• 0–3 years of relevant administrative, internship, or professional experience in a corporate, financial, or professional services environment

• Strong communication and interpersonal skills, with the ability to interact professionally with team members and external partners

• Proficiency in Microsoft Office programs, especially Outlook, Excel, and PowerPoint

• Exceptional organizational skills and attention to detail

• Positive, proactive attitude with a willingness to learn and take on new responsibilities

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment

• Demonstrated interest in working in a small, entrepreneurial team environment

• Bachelor’s degree preferred

• Familiarity with finance and/or private equity is a plus

Skills and Characteristics

• Resilience during times of high demand and the ability to manage multiple priorities simultaneously

• Strong sense of ownership and accountability

• Ability to work independently with strong follow-through

• Detail-oriented with the ability to anticipate needs and proactively solve problems

• Comfortable operating in a dynamic, fast-paced environment

• Willingness to pitch in wherever needed; no task too small

• Comfortable working under pressure, often to meet tight deadlines

• Eagerness to learn and grow professionally in a fast-paced, team-oriented environment