Office Manager & Executive Assistant

Acceldata is a fast-growing technology company entering its eighth year, with continued expansion of our Canadian team and a strong focus on hiring in the Kitchener region. As we grow, we are looking for a highly organized, proactive Office Manager & Executive Assistant to help create an exceptional workplace experience and support our leadership team.

This role will own the day-to-day operations of our Kitchener office while providing executive support to the Head of the Canada Office. The role will also act as a key resource for Canadian employees, helping ensure smooth operations and a positive employee experience across the team.

The ideal candidate is someone who thrives in a dynamic environment, pays close attention to detail, and enjoys supporting others while keeping things running efficiently behind the scenes.

This is a full-time 18-month contract, based in our Kitchener office, and is ideal for someone who enjoys creating structure, supporting others, and keeping operations running smoothly in a dynamic environment.

Office Operations & Workplace Experience:
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Own and manage day-to-day operations of the Acceldata Kitchener office, ensuring a smooth, organized, and welcoming environment

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Coordinate office logistics with Communitech including facilities, access, and space needs

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Manage office supplies, snacks, beverages, and general office setup

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Serve as the primary point of contact for vendors, building services, maintenance, and deliveries

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Organize office events, team meetings, employee celebrations, and office gifting

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Continuously identify ways to improve office operations and employee experience

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Partner with HR, Finance, IT, and global office managers for new hire onboarding, equipment setup, employee events, and global initiatives

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Partner with HR Recruiting team to assist with booking rooms for in person interviews

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Partner with our HR recruiting team to support our co-op program with local post secondary schools

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Support newly relocated employees to ensure a smooth transition into office and the local environment

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Serve as the primary point of contact for employee benefits inquiries, partnering with our benefits broker to provide timely and accurate support

Executive Support:
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Manage the calendar, scheduling, travel coordination, and expense reporting for the Head of the Canadian Office.

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Ensure scheduling priorities are managed effectively and leadership logistics run smoothly

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Assist with coordinating meetings, presentations, and leadership initiatives as needed

What We’re Looking For:
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3+ years of experience in office management, executive assistance, or administrative operations

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Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment

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Strong attention to detail and a proactive, solution-oriented mindset

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Excellent communication and interpersonal skills

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Ability to anticipate needs, solve problems proactively, and work independently

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High level of professionalism and discretion when handling confidential information

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Passion for supporting teams and creating a positive workplace experience

Why This Role Matters:
This role plays a key part in shaping the employee experience and supporting leadership effectiveness as our Canadian team continues to grow. The Office Manager & Executive Assistant helps ensure the office runs smoothly, employees feel supported, and leaders can focus on driving meaningful impact.

If you enjoy creating structure, supporting people, and making a meaningful impact behind the scenes, we’d love to hear from you.