Office Manager & Executive Assistant

Office Manager & Executive Assistant
Nefesh B’Nefesh – Jerusalem (Full-Time, 9:00–17:00)

Nefesh B’Nefesh is seeking an experienced, fully bilingual Office Manager & Executive Assistant to join our Jerusalem office.

This role is essential to ensuring the smooth and efficient day-to-day operation of the office and front desk, while providing high-level administrative support to management. The ideal candidate is proactive, detail-oriented, able to meet deadlines, and communicates effectively in both English and Hebrew.

Key Responsibilities

Oversee all aspects of office management, including supplies, vendors, and event logistics

Manage departmental budgets, oversee payments, and invoice processing

Supervise front desk operations and ensure a high standard of customer service

Welcome visitors and Olim, and direct them to the appropriate departments

Manage and prioritize incoming and outgoing communications (phone calls, emails, mail, and deliveries)

Serve as a liaison between staff and external vendors, including maintenance, delivery services, and transportation providers

Schedule meetings, and take care of administrative tasks for senior management

Arrange complex travel plans for senior staff

Requirements

Native-level English and fluent Hebrew (spoken and written)

Minimum of 3 years’ administrative experience, including complex scheduling

Strong interpersonal skills with the ability to build and maintain professional relationships

Proficiency in Microsoft Office and CRM systems

Solid understanding of office management and basic accounting procedures

Excellent organizational, time management, and problem-solving skills

Strong communication and negotiation abilities in both English and Hebrew

Ability to work independently, manage multiple priorities under pressure, and maintain discretion