Office Manager & Employee Experience- (NYC, In-Office Daily)

About Vim
Vim is a B2B Startup company in the health tech space. We build infrastructure that helps teams ship and operate apps and integrations inside complex, real-world enterprise environments. We are live at scale, with enterprise customers building on our platform, and a team that ships consistently.

The Problem You’ll Solve
We need someone to own the day-to-day NYC office experience and make it a place people want to come to every day. This role blends office operations with employee experience: you’ll keep the basics running smoothly and create recurring moments that build connection, energy, and culture.

What You’ll Do
Employee Experience

• Own the employee experience in the NYC office, creating a consistent rhythm of team moments.

• Plan and execute creative happy hours, team gatherings, and seasonal events that people actually enjoy (not checkbox events).

• Own special occasions end-to-end: holidays, team milestones, launches/wins, welcomes, and farewells.

• Build simple “office rituals” that scale (weekly moments, monthly themes, lightweight traditions).

• Increase connection across teams, especially for new hires though a seamless onboarding process.

• Gather feedback and iterate: track attendance and sentiment, learn what works, and refresh ideas to avoid repetition.

Office Operations (Run the Office)

• Run the NYC office day-to-day, and be onsite every workday.

• Manage vendors and services (cleaning, snacks, catering, repairs, building management), including quality control and renewals.

• Own purchasing and inventory (kitchen, supplies, basic equipment), keeping spend reasonable and the office stocked.

• Handle office logistics for onsite meetings and visitors.

• Create lightweight systems for requests and issues so nothing gets dropped.

Admin & Coordination

• Support basic admin operations: invoices, receipts, shipping, and coordinating with internal stakeholders when needed.

• Assistance to the CEO In scheduling and travel.

• Jump on problems fast: when something breaks, you own the fix and keep people updated.

What Success Looks Like

• The office runs smoothly with minimal noise and escalation.

• People show up because the space is functional and the vibe is good.

• Happy hours and gatherings are well-run, on time, and feel thoughtful and creative.

• New hires feel welcomed and connected quickly.

• Vendors are reliable and costs are controlled.

You Should Apply If

• You have 2+ years in office management, workplace operations, or employee experience (or a similar role with real ownership).

• You speak native Hebrew

• You are highly organized, but also creative and excited to run team moments.

• You can manage vendors confidently and follow through without reminders.

• You have good taste and can create experiences that feel fun and current.

• You’re comfortable being hands-on, including last-minute fixes.

You Should NOT Apply If

• You’re looking for a role that is mostly strategy and planning, with minimal execution.

• You don’t enjoy events, hosting, or creating social moments.

• You prefer a predictable day with few interruptions.

Compensation & Details

• Location: New York City (in-office every day)

• Reports to: VP People

• Salary: 73-80K

Why This Role
You’ll shape how it feels to work in the NYC office every day. The impact is immediate and visible: smoother days, fewer friction points, and a team that feels more connected through great onsite experiences. (edited)