Office Manager

At Jellyfish, we believe in the power of diverse perspectives and inclusive collaboration. We welcome individuals who excel in collaborative, varied teams and value the unique contributions that each person brings to the table.

Jellyfish is a global digital marketing agency; a unique fusion of tech enthusiasts, creative minds, and media and data experts all united to empower our clients along their digital journey. Our commitment to embracing diverse perspectives fuels our innovation and strategies that challenge the status quo, reinvent media activation, and craft influential stories for our global clients and their customers. Join us in shaping a future where business growth and personal fulfilment go hand in hand.

Job Description

Reporting to our Regional Director, you will play a key role in maintaining a welcoming, efficient, and safe office environment. You will ensure smooth daily operations, support effective communication across the organisation, and contribute to a positive workplace culture. In this role, you will interact with a diverse range of employees, clients, vendors, and visitors, helping to create a professional and organised experience for everyone who comes through our doors.

This is a permanent, part-time position, comprising 18 hours per week. The hours can be spread across the week, but you will be required to work at least three mornings in the office. The flexible schedule makes this role ideal for those balancing personal projects or other work commitments. The role is budgeted at DKK 13,400 per month, or approximately DKK 160,000 per year for the 18-hour workweek.

Your primary responsibilities will include:

• Manage the daily running of the reception, welcoming visitors, handling calls and mail, and ensuring smooth office operations.

• Ensure the office remains safe, secure, and well-organised by overseeing health and safety compliance, including first aid, fire safety, and the regular maintenance of safety equipment.

• Plan and organise internal and external events, team socials, client meetings, and company-wide communications, taking care of scheduling and logistics.

• Support onboarding and offboarding processes, collaborating with HR and IT to ensure our employees have the equipment, technology, and workspace they need.

• Build and maintain strong relationships with external service providers and vendors, including cleaning, security, maintenance, and building management.

• Manage meeting room bookings and office space to avoid scheduling conflicts.

• Oversee office supplies, stationery, refreshments, and groceries, keeping track of stock levels and expenses.

• Coordinate travel and accommodation arrangements when required.

Qualifications

• Availability to work at least three mornings per week from our Copenhagen office, totalling 18 hours weekly.

• At least one year of experience in office management or administrative support, in roles such as Office Manager, Executive Assistant, Coordinator, or similar.

• Strong time management skills, with the ability to handle multiple tasks and prioritise.

• Familiarity with workplace health and safety requirements and regulatory compliance.

• You demonstrate empathy and adapt your approach to connect with individuals from diverse backgrounds and experiences.

• When faced with a problem, you collaborate with the appropriate people to evaluate different options find practical solutions.

• You generate new ideas and experiment with new methods and technologies to streamline processes.

Note: We emphasise skills, expertise and behavioural attributes over years of experience and traditional degrees. If you want to join our collaborative team, we invite you to apply today with your resume in English.

Additional Information

Join Jellyfish and experience a workplace where we prioritise your growth, celebrate your contributions, and empower you to tailor your work environment to suit your needs.

💰 Reward: You'll be eligible to join our discretionary annual bonus scheme.

💫 Custom Work Environment: Shape your day between 8:00 am and 6:30 pm with flexible working hours.

📈 Growth, Your Way: Accumulate one paid day each month (2 hours per week) for self-development and access to Jellyfish Learn.

Unfortunately, there has been an increase in fake recruiters impersonating Jellyfish and unlawfully using our brand name. If you are unsure if an email with a job offer you have received is genuinely from Jellyfish, or if you suspect any fraudulent activity, please report it to [email protected].