Office Manager

The Office Manager will be responsible for managing all administrative functions and tasks within the Premix production Plant that aligns within Employee experience functions. Providing a positive on-site employee experience and will additionally support driving and implementing global initiatives and tools as needed and adapting them to the local needs.

 

They will ensure proper administration of staff programs, supporting leadership team with administrative tasks, direct reception team, adhere and enforce security protocol, manage vendor agreements and seek and create efficient practices to allow for a productive workplace.

 

Reporting into the Plant Manager, the Office Manager will be a key partner in proactively driving, supporting, and executing all administrative functions within the premix production plant. The Office Manager will also serve as secondary report to the Human Resources Manager, supporting with administrative employee experience functions and assisting with Payroll. In addition will run the front office and reception team.

GENERAL RESPONSIBILITIES

Address employee queries regarding office management issues, while maintaining efficiency and professional relations with all staff prioritizing and completing requests in a timely manner.

Proactively identify solutions to improve current processes and brings forward new ideas related to logistics, administration, or operations of the office.

Liaise with fleet manager to manage pool cars

Ensure smooth and efficient operation all courier packages, FedEx mail outs, in-house shredding and printers.

Coordinate and execute all employee business items, free goods, supplies, stocking fridges, etc.

Maintain Records related to plant operations, including safety documentation, training logs, and compliance paperwork

Support various areas of the company with different administrative tasks such as filling, organizing and creating templates and documents as well as assisting on specific projects.

Schedule meetings and appointments with team, stakeholders, and vendors.

Ensure all boardrooms and IT equipment is functional (videoconference systems) providing support to employees when needed. In some cases, responsible for writing and distributing the meeting minutes.

Manage office budget, submit all office related expenses and invoices to finance with the proper coding, in an accurate and timely manner.

Manage reception team and desk and ensure adherence to safety and security protocols at all times.

 

PROGRAM MANAGEMENT

Develop and manage staff programs such as free product, staff meals, and staff common areas.

Help facilitate bi-weekly payroll (approval processes/timestamps).

 

PROJECT MANAGEMENT

Collaborate and interact with everyone in a supportive and cooperative manner, always being ready to assist with requests to help problem-solve and achieve desired outcomes. 

Lead administrator and program support for internal communications platform.

Implement office policies, by establishing standards and procedures; measuring results against standards; making necessary adjustments with the guidance from the Plant Manager and HR.

Play key role in leading compliance of British Columbia Health & Safety legislation in the plant with the guidance from the Health & Safety Manager and HR.

Support HR initiatives and employee programs (i.e., employee engagement, Fit for Flight program, on boarding new hires, etc.).

Organize staff celebrations and support the organization of team builders (i.e., arranging logistics, purchasing gifts, booking events).

Manage Consumer Affairs and Complaints for the entire Central Business Unit in a timely manner.

Support and coordinates office improvement projects (varying in scope and timeframes).

Assist and support in hosting events outside and within the Red Bull office when needed.

2+ years of experience in a similar role.

A demonstrated passion for detail, organization and very solutions oriented.

Excellent communication (verbal and written, in both official languages) and interpersonal skills.

Strong customer-service, people and organizational skills.

Ability to work in a fast-paced environment, multi-task, prioritize, and meet deadlines.

Ability to achieve high level of performance as part of a team or working independently.

Ability to work with, establish strong working relationships and rapport with staff at all levels of the organization.

Proficient with MS Word, Excel, PowerPoint and Outlook.

Experience in completing administrative tasks.

Experience in identifying and implementing operational efficiencies.

The expected annual base salary range for this position is $75,000 to $89,250 . The actual base salary for this position will depend on various factors including, but not limited to, the candidate’s qualifications, skills, experience and work location. This position is also eligible for an annual bonus in accordance with the terms of Red Bull’s bonus plan.  

Red Bull Canada is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion.