Office Manager

Everyone says they want to change the world. We're looking for people who actually will.

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.

Office Manager

This is a temporary position covering maternity leave until November 29, 2026.

ADF International is looking for a highly organized Office Manager to join us full-time on a temporary basis in our Brussels, Belgium office. As the Office Manager, you are a vital part of the ADF International team in Brussels, and will play a central role in ensuring the smooth, professional, and efficient functioning of our offices while supporting teams across Europe.

Your Essential Responsibilities:

In this position, you will:

• Serve as the first point of contact for the offices, managing calls, correspondence, visitors, vendors, and deliveries.

• Oversee day-to-day office operations, ensuring well-organized processes, a functional work environment, and a welcoming office culture.

• Manage office services, including procurement, inventory, equipment, facilities coordination, and supplier relationships.

• Coordinate meetings, calendars, and logistics for team members across Europe and internationally.

• Provide high-quality administrative support, including document management, filing systems, data entry, and targeted research.

• Maintain and regularly update internal documentation such as Office Handbooks, operational guidelines, and procedures.

• Support the planning and coordination of internal and external events, meetings, and team activities.

• Foster team engagement by coordinating internal moments such as onboarding support, celebrations, and farewell gatherings.

• Prepare expense reports and support accounting processes, including expense tracking and receipt processing.

• Maintain accurate records across internal databases and systems, including CRM tools.

• Identify opportunities to improve office processes, tools, and workflows, contributing to continuous operational improvement.

Other Responsibilities:

You may be asked to perform related duties or special projects as assigned within the general scope of the position.

Skills you need to succeed:

• Strong administrative skills.

• Anticipate needs of local team members.

• Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer.

• Ability and willingness to learn and apply other software applications.

• Proven excellent verbal, written, and interpersonal communication skills in English and French or Dutch.

• Proven excellent customer service skills.

Ability to:

• Ability to initiate, work, and motivate within a team and independently.

• Ability to professionally handle confidential information.

• Demonstrate ability to make sound decisions under demanding conditions.

Education and/or experience:

• Requires 3-5 years of experience in an administrative role

• Fluent English and French or Dutch required

Salary range: 50.000 - 53.000 EUR (gross annual)
This salary range is reflective of a position based in Brussels, Belgium. This range is a good faith estimate, and the actual salary may vary based on the candidate’s experience, skills, qualifications, and office location.

Valid work permit for Belgium or EU citizenship required.

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