Office Management Coordinator

Founded in 2012, AUTO1 Group is now Europe’s leading car trading platform. As an independent multi-brand platform, AUTO1 Group is aimed primarily at the used car trade and offers over 60,000 professional partners the opportunity to access a diversified portfolio of more than 30,000 vehicles. By connecting buyers and sellers through technology the company enables dealers and consumers to trade seamlessly throughout Europe.

We are seeking a highly organized and efficient Office Manager to join our team in Tirana, Albania. As the backbone of our office operations, you will play a crucial role in ensuring smooth day-to-day functioning while supporting our staff and managing various administrative tasks.

• Serve as the first point of contact for visitors and team members, providing a welcoming and professional atmosphere
• Manage office supplies, equipment, and vendor relationships to maintain a well-stocked and functional workspace
• Coordinate travel arrangements for staff, ensuring all logistics are handled efficiently
• Oversee incoming and outgoing mail, managing correspondence and document filing systems
• Collaborate with various departments to organize meetings, events, and team-building activities
• Maintain office calendars and schedules, coordinating appointments and room bookings
• Assist with basic accounting tasks, including processing invoices and managing petty cash
• Implement and maintain office policies and procedures to enhance productivity and organization
• Coordinate with external service providers, such as cleaning and maintenance crews
• Support HR functions by assisting with onboarding processes and maintaining employee records
• Proactively identify areas for improvement in office operations and suggest innovative solutions

• Proven experience in office management, reception, or administrative roles
• Excellent organizational skills with the ability to multitask and prioritize effectively
• Strong communication skills in English and Albanian, both written and verbal
• Proficiency in Microsoft Office suite and Google Workspace
• Detail-oriented with a keen eye for accuracy and efficiency
• Exceptional interpersonal skills with a customer-focused mindset
• Ability to work collaboratively in a team environment while also taking initiative independently
• Flexible and adaptable approach to work, with the ability to thrive in a dynamic environment
• Problem-solving skills and the ability to remain calm under pressure
• Basic knowledge of accounting principles and budgeting
• Experience in managing office supplies and vendor relationships
• Familiarity with organizing events and coordinating travel arrangements
• Valid driver's license (preferred)
• Bachelor's degree in Business Administration or related field (preferred)

We offer:

• Direct employment with Albanian contract;

• Competitive Salary;

• The chance to become a part of the digital revolution in the automotive sector;

• Concrete opportunities for professional growth in a highly merit-based context;

Additional information

The place of work will be at the headquarters of AUTO1 Albania, Tirana and the shifts provide a total of 40 hours per week, from Monday to Friday.

If you think you are the right candidate please apply by uploading your CV.

Contact:

+355 675039122

 

Email:

[email protected]

Auto 1, informon kandidatet se të dhënat personale të mbledhura përmes portalit, per pozicione te lira pune se te dhenat e tyre personale te derguara prej tyre elektronikisht nepermjet CV, do të trajtohen në përputhje me Ligjin 9887, datë 10.03.2008 "Për Mbrojtjen e të Dhënave Personale, i ndryshuar”; Auto 1 do të ruaj në mënyrë konfidenciale dhe nuk do te tranferoje CV e kandidateve qe aplikojne per pozicione te lira tek ndonjë pale e tretë ose të përdorë për ndonjë qëllim tjetër përveç atij te rekrutimit. Te dhenat personale qe perpunohen nga Auto 1 per kategorine e kandidateve per pozicione te lira te punes do te perpunohen vetem per qellimin e perzgjedhjes se punemarreseve. Maksimumi i ruajtjes se ketyre CV eshte 5 dite nga data e marrjes se me mail me CV perkates prane Auto1.