Office Management Associate

At Catawiki, every day brings the extraordinary! Whether it’s Daniel Ricciardo’s Formula 1 Car, a Woolly Mammoth’s Skeleton, Lady Gaga's Jumpsuit or Usain Bolt’s running shoe, we encounter exceptional objects every day.

We're a one-of-a-kind marketplace for buying and selling special objects! Each week we offer over 110,000 unique items in auction, carefully curated by our passionate in-house experts.

Having sold over 25 million unique objects to date, we’re on a mission to become the world’s most popular destination for special objects. As a growing, diverse and sustainable scale-up, we proudly live by our core values:

• Taking ownership and driving impact

• Being open to change and feedback

• Being passionate about our mission and our customers.

If these values resonate with you, we’d love to explore how you can join us on this exciting journey!

About the role

We are looking for an Office Management Associate to join us in our beautiful and centrally located office in Lisbon. In this role, you will provide a warm welcome and great experience to all employees and guests coming to the office and provide support with any office-related services. You will also assist our office team in the day-to-day operations and participate in Facility projects when required.

You will build and maintain strong relationships with our employees and suppliers.

What you’ll do

• Supporting daily office operations and assisting with Facilities-related requests.

• Helping manage and follow up on Jira tickets and Slack requests related to the office.

• Assisting with coordination and communication with suppliers (maintenance, repairs, services).

• Supporting health & safety activities in the office, including basic checks and follow-ups.

• Assisting with emergency preparedness tasks (e.g. evacuation drills, documentation support).

• Helping coordinate internal events such as lunches, drinks, dinners, parties, and category visits.

• Supporting the replenishment of kitchen consumables, food, and beverages.

• Assisting with the maintenance and basic upkeep of coffee machines.

• Supporting stock management of office supplies and inventories.

• Helping maintain communal areas (canteen, meeting rooms, shared spaces) to ensure they remain clean, organised, and welcoming.

• Providing administrative and operational support to the Facilities Manager and Office Coordinators when needed.

What you’ll bring

You will be the friendly face of our workspace, curious about how your colleagues interact with each other and what they value. With your positive energy and open mindset, you will make people feel welcome as soon as they step into the office. Furthermore, you will bring:

• A recent graduate in Hospitality or an individual with experience in a customer-facing or facility management role will be highly regarded.

• A high level of responsibility, drive and a great service-orientation.

• Excellent organisation skills (the ability to prioritise and plan your work in advance) and a good eye for detail.

• Ability to work autonomously.

• Stress resilient and being able to multitask.

• You like to develop and improve processes, are eager to take initiatives, and proactively make suggestions.

• Great social & empathy skills, which you use to build and maintain strong relationships with all stakeholders.

• Positive energy and a professional attitude.

• Excellent English communication skills, both verbal and written.

• Experience or certification with Emergency response / first aid is a plus.

• Eagerness and ability to be physically present at our office throughout the week (5 days a week); must be hands-on.

Where you'll be

This role is based in Lisbon, Portugal.

In return

• A competitive Annual Gross Base Salary depending on your level, competencies, and overall experience.

• Health Insurance from day 1 (including dental coverage), with access to multiple hospitals and clinics and a vast wellness network.

• A Work From Home Allowance to help with your monthly household bills.

• Commuting between your home and our office is covered by Catawiki.

• Amazing Office right in the centre of Lisbon.

Why You'll Love Working with Us

• Create a Visible Impact by working at scale in a global organisation that serves millions of customers across 80+ categories. In our flat structure, every role has a broad scope that directly impacts both our customers and the business.

• Learn and Grow with Us through our Learning & Development initiatives, which include clear development plans and mentorship programmes designed to support your career progression.

• A Culture of Connection defines us. We’re a passionate, diverse and collaborative team of 800+ Catawikains and 60+ nationalities, all coming together to build a one-of-a-kind marketplace. We foster an inclusive and queer-friendly work environment, committed to making every Catawikian feel welcomed and empowered. Whatever your story, we encourage you to bring your unique perspective to our team.

• Celebrate Life’s Moments with us at Catawiki. When you join us, you’ll receive a €100 Catavoucher, and on each birthday, you'll get a €50 Catavoucher to celebrate. Enjoy an extra day off each year to "Pursue Your Passion". We also recognise significant work anniversaries (3, 5, 8, 10 years) with additional time off, plus extra leave for life’s big moments like marriage, engagements, or moving house.

Please note that benefits can vary by location. For specific information regarding what’s available in your country, please consult your recruiter.

Our Offices and Way of Working

Our vibrant offices in Amsterdam, Paris and Lisbon are designed to inspire and connect. Most Catawikians are within commuting distance of one of our offices and enjoy the flexibility of a hybrid work model. That said, some roles may be an exception: if the job description states that the position is fully remote or 100% office-based, that arrangement will apply instead.

Interested?

Apply directly with an English CV and cover letter by submitting your information at the bottom of this page. By submitting your application you agree to Catawiki’s Applicant Privacy Policy.

If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.