Office Event Coordinator - Lisbon (m/f/d)

Location:
Hybrid in Lisbon (Office presence required - 5 office days per week)

SHAPE THE FUTURE OF PRIVACY WITH USERCENTRICS:
Usercentrics is a global leader in data privacy and privacy-led marketing solutions. We believe there is no need for a trade-off between growth and privacy compliance. Our vision is to unlock the potential of data privacy to empower a thriving digital ecosystem. We work with companies to create a healthy balance between data-driven business and privacy-led marketing for every size of enterprise. Our customers build trust with their users through improved transparency and control to drastically improve marketing and monetization, while achieving full privacy compliance.

We are seeking a full-time Office Event Coordinator (m / f /d) to join our Employee Experience team in Lisbon. If you're a creative, extroverted and driven individual who finds joy in event & project planning, office management and is committed to cultivating a positive work culture and employee experience, we welcome your application for this exciting role.

Your Tasks:
• Plan and coordinate a wide range of office events, including breakfasts, lunches, happy hours, and team-building activities. Organize celebrations for birthdays, new joiners, work anniversaries, holidays, and other special occasions that foster a strong, inclusive team culture. Events should reflect company values, promote engagement, evolve based on team feedback while aligning it with our ONE global approach.
• Manage all office logistics, supplies, snacks, drinks, and equipment, while keeping track of the Lisbon Employee Experience budget. Handle vendor relationships, invoicing, manage mail and shipments between hubs, process invoices and payments, and maintain accurate expense records.
• Oversee day-to-day office operations and environment, ensuring the space is functional, welcoming, and well-organized each day. Manage maintenance, repairs, vendors, and storage areas, local perks while coordinating with the business center on logistics like entry cards and office access. Lead workspace improvements, potential office moves & renovations and ensure cleanliness, sustainability practices, and compliance with safety standards.
• Collaborate with cross-functional teams, such as HR, IT, and the DEI Committee, by assisting with onboarding, workspace setup, offsite organisation, inventory tracking, and cultural or team-wide initiatives. Provide hands-on support to help enhance organizational efficiency and employee experience.
• Champion a welcoming, inclusive, and sustainable office culture by embedding eco-friendly practices into daily operations and events, leading wellbeing initiatives that support mental, physical, and social health, and fostering a sense of belonging through thoughtful, community-driven experiences.
• Manage internal communication across Slack, intranet, and other tools, acting as the primary point of contact for our Munich colleagues and for visitors from other office locations. Keep communication clear, proactive, engaging, and community-driven by regularly sharing updates, celebrating team wins, posting shoutouts, and running quick polls or surveys to boost visibility and participation. Ensure the intranet stays up to date with relevant office information, event recaps, onboarding materials, and announcements.
• Take ownership of ad hoc projects as needed, supporting evolving business needs and identifying creative opportunities to improve the office environment and overall employee satisfaction.

You Bring:
• At least 3 years experience in event planning, office management or a related role
• Strong fluency in written and spoken English (our company language); proficiency in Portuguese is a must
• Excellent organizational, communication, problem-solving, and time management skills are essential for this role, as you’ll be managing multiple tasks simultaneously.
• This role calls for an outgoing individual with emotional intelligence, empathy, patience, strong teamwork skills, a proactive mindset, and confidence in public speaking. It also includes maintaining a tidy, well-organized office environment, with responsibilities like recycling and plant care.
• Flexible and reliable, with a proven ability to meet deadlines and adjust to varying schedules, including occasional evening events to ensure the best experience for our employees.
• Proficiency in Google communication tools and relevant software such as Slack, Asana, Canva, invoicing tools and similar
• Creative thinking and the ability to plan and execute engaging, fun, and memorable events and activities

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Usercentrics we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Why join Usercentrics?:
• Joining Usercentrics means becoming part of a fast-growing, diverse and international team of tech enthusiasts and entrepreneurially-minded who build our success story together
• Company culture is important to us - we strive to continuously develop a positive, vibrant and inspiring environment that enables everyone to thrive both personally and professionally
• Get involved! We have plenty of initiatives and love to see people from all department enthusiastically participating and shaping our future together in different cross-department projects
• Your work-life balance is important to us too - we offer flexible working hours, hybrid working and the possibility of workcations (in accordance with our company policy)
• We always remember to have fun along the way, both in our day-to-day work and at our regular team events on site in our offices in Munich, Copenhagen, Odense, Lisbon and Prague or online
• You are the most valuable asset to our company which is why we’re happy to offer awesome benefits like our personal development budget, job-related language courses and a lot more (depending on your location) to focus on your well being

Some of our benefits• Development Budget for every employee: 800,-EUR/ year
• Job-related Language Courses (English, German, Czech, Spanish etc.): 350,- EUR/ year
• Hybrid working policy and the possibility to take a workcation (90 days per year from a European country)
• Online yoga sessions
• Headspace App
• Events - Team Buildings, happy hours, parties/get togethers, occasional company covered breakfasts/lunches, in/across offices, online/in person etc.
• Gifts - We celebrate life & work milestones at UC (work anniversaries, new bom babies and similar)
• Snacks, fruits, coffee and drinks in the office