Office Engineer / Document Controls Manager

Every day at CMTS, we undertake impactful infrastructure projects that positively impact lives and communities. CMTS has an extensive 40-year industry experience, which ensures a strong foundation for ongoing success. Our company values employees by fostering a culture of learning, personal development, and well-being. We prioritize work-life balance and ethical business practices and engage with our community through employee-driven initiatives. Join us on our journey of growth and success! 

We’re currently seeking a highly motivated Office Engineer / Document Controls Manager located in Baltimore, MD.

Position Overview:

The Office Engineer and Document Controls Manager is responsible for project level document control, records management, and construction contract administration support for airport capital improvement projects. This role supports the Construction Management and Inspection team by establishing and maintaining document management systems, managing project documentation, and ensuring compliance with Maryland Aviation Administration standards and applicable FAA Airport Improvement Program documentation requirements. 

The Office Engineer works closely with the Project Manager, Resident Engineer, Designer of Record, contractors, and the Maryland Aviation Administration Project Manager to maintain accurate project documentation, support construction administration activities, and ensure proper record keeping throughout the project lifecycle. 

Required Education:

High School Diploma

Required Qualifications:

In order to become a candidate, you must possess the following skills and abilities.

Minimum of 7 to 10 years of experience supporting construction management, project administration, or document control on infrastructure or transportation projects. 

Demonstrated experience managing construction documentation for complex capital improvement projects involving multiple stakeholders and contractors. 

Experience supporting contract administration processes including submittals, requests for information, change orders, and pay applications. 

Strong organizational and document management skills with the ability to maintain accurate and detailed project records. 

Experience working on airport, transportation, or public infrastructure projects is preferred. 

Key Skills and Experience 

Construction document management and control 

Contract administration support 

Submittal and RFI tracking 

Change order documentation and cost tracking 

Pay application review and documentation 

Construction reporting and meeting documentation 

FAA Airport Improvement Program documentation familiarity 

Project record management and audit support

Coordination with project teams and stakeholders

Responsibilities:

Establish and maintain project document management systems to support construction management and inspection services. 

Manage and track project documentation including submittals, requests for information, change orders, pay applications, and contract correspondence. 

Maintain accurate records of project communications, meeting minutes, and daily construction reports. 

Track construction quantities, project costs, and contingency usage in coordination with the Project Manager and Resident Engineer. 

Maintain logs and tracking systems for contract documents, project deliverables, and construction documentation. 

Support preparation and review of contractor pay applications and progress payment documentation. 

Assist with change order documentation, cost tracking, and supporting documentation review. 

Maintain records related to minority business enterprise participation and other compliance reporting requirements. 

Track and maintain certified payroll documentation in accordance with applicable project requirements. 

Ensure project documentation complies with Maryland Aviation Administration standards and applicable FAA Airport Improvement Program documentation requirements. 

Support audit readiness and documentation required for grant reimbursement processes. 

Coordinate closely with the Project Manager, Resident Engineer, Designer of Record, and Maryland Aviation Administration Project Manager to ensure documentation accuracy and completeness. 

Maintain project records through project closeout including as built documentation, testing records, and final reports. 

Support project closeout activities including final documentation assembly and archival of project records. 

Salary:

45.00/hr

Bonus Pay:
A bonus may be granted to employees depending on individual performance, employee utilization, attendance, tenure, and furtherance of other non-financial corporate goals; bonus opportunities are available at management’s discretion.
 
Apply:
https://cmtsllc.com/careers/
 
CMTS LLC offers 100% company-paid medical, dental, vision, 401k, life, and long-term disability insurance coverage for employees.

CMTS, LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, pregnancy, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.