Office Coordinator - Part-Time (T/Th)

About Hopscotch Primary Care

At Hopscotch Primary Care, we believe great healthcare should be accessible to all people across all communities. Today, almost 20% of Americans live in a rural community, yet only 11% of physicians practice in those same communities. We are on a mission to transform healthcare in rural America. We provide high-quality primary care tailored to meet the needs of our patients through our robust care model and comprehensive care team, delivering care in our clinics, and across settings, and wrapping resources around the patients who need them most.

Our patients and the care teams who serve them sit at the center of everything we do at Hopscotch. Hopscotch Primary Care takes a team approach to serve patient needs and provide the best care possible. Our goal is to provide the care each of us would want for ourselves or for our family members, in the right setting, and at the right time.

Today, we are serving thousands of patients in our value-based care model and the number is growing every day. If you want to bring your experience, skill and passion to make a lasting impact in healthcare, we’d like to meet you.

About the Role

Hopscotch Primary Care is seeking a proactive, highly organized Part-Time Office Coordinator to support our Chicago headquarters. In this role, you’ll be the backbone of day-to-day office operations—ensuring everything runs smoothly while creating a welcoming, well-functioning environment for our team.

This is a part-time, on-site role based in our Chicago office on Tuesdays and Thursdays (approximately 16–20 hours per week).

What You'll Do

• Oversee daily office operations, including managing supplies, checking mail, booking conference room space, registering visitors and being available to support operational needs for the office and the team

• Coordinate meetings and appointments, both internal and external, including planning for conference room space, meals, and other similar needs

• Manage office budgets, expenses and vendor relationships (e.g. hotels, catering, etc.)

• Serve as the primary point of contact for our office management partner, Industrious

• Maintain office cleanliness and organization and invest in the office space and culture, with input from the team, in both the physical space as well as team events (e.g. monthly happy hour and team lunches)

• Implement and maintain policies and procedures to support effective, efficient and compliant office operations for Hopscotch (e.g. office management playbook)

• Assist in planning company events, service/volunteer work and team-building activities, including garnering input/feedback from the team and planning/organizing events through outreach and collaboration with vendors and external contacts

• Create simple communications materials (e.g., flyers, event graphics) to promote engagement

• Partner closely with IT and HR to support on-boarding of new employees and other needs for existing employees, board members and other partners (e.g. shipping packages, arranging return/shipment of computer, etc.)

• Help address employee questions and queries, for the Chicago office and more broadly for questions related to Hopscotch

About You

You would be a great fit for this position if you have 3+ years of work experience, ideally in an office coordinator or similar administrative role, working closely with a team and driving execution to get things done. Other needs for this role:

• Natural culture builder who takes initiative to create a welcoming, engaging environment and bring teams together through thoughtful experiences

• Experience working in a professional setting, ideally a fast-paced or growth company environment

• Excellent organization and execution skills, including the ability to successfully plan and execute to drive results and support high-functioning operations; strong ability to prioritize effectively and get things done

• Strong communication, both written and verbal, and interpersonal skills

• Proven ability to build and improve processes from the ground up

• Comfortable with technology, including Microsoft Office (Outlook, Word, PowerPoint, Teams)

• Capability to adapt and be proactive in a fast-paced startup, including the ability to work independently and with autonomy to get things done

• Drive for results and a commitment to excellence, accountability and follow-through

• Associate’s degree in business, communications or similar focus is preferred

From a cultural perspective, you embody the Hopscotch values:

• Patients First, Team Always

• Rise to the Challenge

• Bring Joy to the Journey

• Make Every Moment Count

• Data, Insight, Action

Why join Hopscotch?

• Mission-driven organization

• Opportunity to make a meaningful impact

• Collaborative, supportive, and patient-centered culture

• Fast-growing organization where your ideas and contributions make a real difference

• Flexible part-time opportunity with competitive hourly pay ($30–35/hour)

At Hopscotch Primary Care, we embrace diversity, invest in a culture of inclusion and positivity and encourage all to apply to join our team. You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.