Office Coordinator - Part-Time, 20 Hours per Week

Founded in 1999 in Vienna, the Qualysoft Group is a manufacturer-independent IT consulting and services company, which successfully provides support for its international customers with the aim of boosting their competitiveness and economic efficiency through innovative IT solutions.

Its focus is on financial services providers, telecommunications companies, the automotive industry and energy service providers. Over 400 employees in 6 subsidiaries work together to ensure state of the art solutions for our clients.

We are looking for new colleagues in Qualysoft teams for diverse projects providing continuous learning opportunities. Our common goal is to provide honesty, development and a stable background while getting to know the latest technologies. We are waiting for your application for the position below!

We are seeking a proactive and dependable Office Coordinator to support our daily operations and ensure the smooth running of our office. This position is ideal for someone who is organized, confident, and able to take initiative without needing constant direction.

Responsibilities:
• You will play a key role in managing a wide range of office-related tasks for our Budapest location
• You will oversee our internal communication channels (such as email and Teams) and handle all incoming and outgoing correspondence
• You will be responsible for various registrations and ensure that documents are well organized and up to date
• You will act as the main point of contact for the building management, handle office contracts and agreements, and manage our office access control system
• You will take care of matters related to company cars, telephone, and office supplies, and you will coordinate meetings and internal events
• You will help create a welcoming and comfortable environment for our employees and support the HR team throughout the onboarding process
• You will assist the finance team with administrative tasks
• You will also organize business trips for the management team and provide support with various day-to-day matters as needed

Requirements:
• Proven experience in administrative, receptionist, or office support roles
• Strong organizational and multitasking abilities
• Excellent communication skills (written and verbal) - English knowledge is a must, German is nice to have
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and basic office technology
• Highly proactive, solutions-oriented mindset
• Strong sense of responsibility and attention to detail
• Ability to work independently with minimal supervision
• Reliable, punctual, and capable of handling sensitive information confidentially

Why we think you will love working here:

With us you count as a person, our doors are always open.
We live the Qualysoft Team Spirit and stand for transparency!

Fresh wind and new ideas are welcome, because standstill is a foreign word at Qualysoft.