Office Coordinator

WindBorne Systems is supercharging weather forecasts with a unique proprietary data source: a global constellation of next-generation smart weather balloons targeting the most critical atmospheric data. We design, manufacture, and operate our own balloons, using the data they collect to generate otherwise unattainable weather intelligence.

Our mission is to eliminate weather uncertainty, and in the process help humanity adapt to climate change, be that predicting hurricanes or speeding the adoption of renewables. We are building a future in which the planet is instrumented by thousands of our microballoons, eliminating gaps in our understanding of the planet and giving people and businesses the information they need to make critical decisions. The founding team of Stanford engineers was named Forbes 2019 30 under 30 and is backed by top-tier investors, including Khosla Ventures and Footwork VC.

We are seeking a highly reliable and detail-oriented Office Coordinator to support day-to-day office operations while helping improve and scale internal processes. This role is critical to maintaining a clean, organized, and well-functioning office environment, while also taking ownership of small operational projects and driving process improvements across office workflows.

Responsibilities

Office Operations & Upkeep

• Maintain cleanliness and organization across the kitchen, common areas, conference rooms, and storage spaces

• Conduct daily office walkthroughs to ensure spaces are clean, stocked, and functional

• Coordinate trash, recycling, and cardboard disposal processes

• Ensure conference rooms are reset and ready for use

Kitchen & Inventory Management

• Restock snacks, beverages, and kitchen supplies

• Monitor inventory levels and proactively reorder supplies

• Maintain kitchen cleanliness (fridges, counters, dishes, etc.)

• Support food programs and deliveries

Facilities & Vendor Coordination

• Serve as point of contact for vendors (janitorial, maintenance)

• Coordinate repairs and maintenance requests

• Track vendor performance and escalate issues as needed

• Support ongoing office improvements and setup projects

Employee Support

• Act as a go-to resource for in-office employee needs

• Support onboarding for new hires (desk setup, supplies, office orientation)

• Assist with internal events, meetings, and office coordination

Process Improvement & Project Coordination

• Identify inefficiencies in office operations and propose improvements

• Own small-to-medium office projects end-to-end (e.g., kitchen optimization, storage systems, vendor changes)

• Partner with BizOps / People Ops to implement scalable systems

• Continuously improve workflows across inventory, deliveries, and space utilization

Skills and Qualifications

• 1+ years of experience in office coordination, facilities, hospitality, or similar roles preferred

• Strong organizational skills and attention to detail

• Proactive and able to take ownership without constant direction

• Ability to balance hands-on work with light project management responsibilities

• Strong communication and problem-solving skills

• Comfortable with physical tasks and light handyman experience (lifting, organizing, moving items)

• Ability to prioritize and operate in a fast-paced environment

Benefits

• 401(k)

• Health insurance, Dental insurance, Vision insurance

• Office food and beverages

Salary

$25/hour** We are considering a range of backgrounds and experience levels for this position and will adjust our offers accordingly to be competitive with market rates.

Location

1600 Bridge Pkwy, Redwood City, CA. In person required.