Office Coordinator Italy (Part-time)

About RELEX

We’re RELEX, and our market-leading supply chain and retail planning platform combines revolutionary technology with the passion of our people to positively impact our customers, consumer brands, and the world. Our technology helps reduce waste and CO2, champion sustainability, and maximize customer satisfaction while minimizing operative costs. Whatever drives you, you’ll find it here. You can be the change at RELEX.

We are now looking for a Part-time Office Coordinator to join our RELEX office in Venice.

Your Role as Office Coordinator:

You will be at the heart of our vibrant and growing Venice office of 50+ RELEXians. As our Office Coordinator, you’ll take full ownership of the day-to-day running of the office environment and local event organisation. You’ll ensure everything runs smoothly while creating an atmosphere that enables productivity and collaboration.

This is a hands-on and autonomous role that requires excellent organisational skills, attention to detail, and the ability to prioritize and execute tasks efficiently.

Key Responsibilities:

Office Management

• Ensure smooth daily operations of the office, including maintenance, upkeep, and handling any ad hoc challenges with service providers.

• Oversee organization of common areas, meeting rooms, lounge, and storage spaces to maintain a welcoming and functional office environment.

• Manage incoming and outgoing mail and handle general correspondence.

• Control office-related expenses and oversee local employee invoices following pre-approval by team leads.

Onboarding & Offboarding Coordination

• Coordinate with Business IT to manage office IT assets and ensure timely setup and decommissioning for employee onboarding and offboarding.

• Ensure that new employees have their equipment set up and ready before their first day.

• Prepare welcome packages for new employees.

Event Ownership

• Organize local office events (summer parties, team gatherings, seasonal celebrations).

• Coordinate with other RELEX offices for regional and international events when needed.

Office Management & Local Support

• Support employees with travel needs, such as plane tickets and corporate card benefits.

• Handle local purchases and practical arrangements using the company credit card.

• Manage day-to-day problem-solving with external providers to ensure the office runs smoothly.

Who We’re Looking For:

• Self-driven, proactive, and able to take full ownership of tasks independently.

• Strong time management and multi-tasking abilities, especially under pressure.

• Prior experience in office coordination, administration, hospitality, or facilities management is highly valued.

• Excellent communication and interpersonal skills.

• Fluent in both Italian and English.

What We Offer:

• A respectful and professional, yet easy-going culture where ideas and initiative are always encouraged.

• The chance to work in a growing and international company with ambitious, smart, and fun colleagues.

This position is open to candidates belonging to the protected categories under Law 68/99. At RELEX we are committed to ensuring equal opportunities and an accessible workplace for everyone.

Your enthusiasm and expertise allow us to keep innovating and building the future of planning. If this role excites you and matches your skillset, we’d love to hear from you!

Are you the one we’re looking for? Apply today and become a part of RELEX!

You can apply by sending your resume through the application form as soon as possible. Please note that we will fill this position as soon as we’ve found the right person, so we recommend that you act quickly.

If you have questions, our Talent Acquisition Specialist, Eva Pereira ([email protected]) is happy to answer them.