Office Coordinator- Environmental Services- Munson Medical Center

More Than Just Care, It’s Community  

Imagine doing meaningful work in a place where people vacation. That’s life at Munson Healthcare - northern Michigan’s largest healthcare system, with eight award-winning community hospitals serving over half a million residents across 29 counties.  

If you want a career in healthcare and a lifestyle most people only dream about – with freshwater lakes, scenic trails, charming downtowns, a vibrant arts scene, and endless outdoor adventures - you might just be Munson Material. To us, that means teammates who live by our values of excellence, teamness, positivity, creativity, and a commitment to creating exceptional experiences for our patients and each other. Join a team that delivers outstanding care in one of the most beautiful regions in the country.

Invested in You  

• Grow: Tuition reimbursement, in-person and online development, and access to our career hub to help you advance. 

• Thrive: Full benefits, paid holidays, generous PTO, employee discounts, and free individual retirement counseling.  

• Be Well: Free wellness platform for you and your family, plus personalized support for personal or family challenges. 

• Be Heard: Share your ideas and help shape the way we work through improvement huddles, employee surveys, and town hall meetings  

A Day in the Life 

• Maintains confidentiality at all times.
• Coordinates special projects with the EVS Department.
• Contributes to the team orientation of new EVS co-workers. Is responsible for proper communication with all other departments as needed. Contributes to the team communications between MMC and our subsidiaries.
• Motivates, encourages, praises, communicates, prioritizes, delegates and plans work flow throughout team members, other departments and Munson subsidiaries.
• Determines and coordinates with shift manager’s priority of work activities in keeping with departmental goals and best interests.
•  Assists director and managers with coordinating team and problem identification/resolution meetings.
• Acts as a resources person regarding questions related to departmental operations issues. Directs inquires to appropriate personnel.
• Interviews in person or by phone, patients and relatives with EVS concerns.
• Orders supplies, monitoring supply inventory and maintains monthly and year-to-date supply records.
• Facilitates departmental phone calls, request for service, work requests, documents and disposables request as needed.
• Performs any other clerical duties relating to this job as directed by the director or managers of EVS.
• Monitor billings from outside vendors for accuracy and completeness.
• Coordinates with director and shift managers JCAHO requirements and updates and keep employees informed on updates.
• Maintains and updates department policy/procedures.
• Maintains department credit cards usage and month end audit.
• Responsible for coordinating all meeting rooms cleaning/all setups.
• Coordinates removal of furniture and equipment with Facilities Department. Maintain records of removal.
• Coordinates removal of general waste, bio-waste and recyclables with outside vendors and creates monthly reports as needed (SWEC meetings). Coordinates Radiology film barrel removal.
• Coordinates Re-useable sharps containers program.
• Monitor Kronos for all 3 shifts, enters PTO tome as appropriate. Assist co-workers with questions regarding timecards in Kronos.
• Maintains keep records of attendance for days, afternoons, midnights, and MCHC employees.
• Communicates with payroll regarding employee wages and hours, return to work, and other payroll matters as required.
• Facilitates Bed Tracking System program
• Coordinates Pest Control Program
• Coordinators battery universal recycling program
• Assist EVS co-workers to be compliant with HealthStream for employees with limited communication skills
• Coordinates EVS fleet vans for service.
•  Coordinates and schedules appointments, meetings, and programs for the EVS leadership team and other hospital personnel or committees, as appropriate; preparation of handouts, equipment and room set ups.
• Perform other duties as assigned.

What’s Required  

• Associates degree in Business preferred, relevant experience would be acceptable in lieu of degree if the candidate has a minimum of five (5) years previous healthcare office experience.
• Highly proficient in Microsoft Office (Word, Excel, and Power Point).
• Excellent verbal and written communications skills required.

Are you Munson Material? Apply today! 

Munson Healthcare requires all employees be vaccinated or have lab confirmed immunity for Measles, Mumps, Rubella and Varicella. MHC also requires all employees to receive a flu vaccine during the flu season in the year that they are hired and annually thereafter, or receive an approved medical or religious exemption.