Office Assistant Welcome Center

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Position summary:

Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of moderate complexity and the incumbent performs them using established instructions.

Primary Duties:

• Provides general information about the University (general admissions info, programs, student life, living in Montreal, etc.) to prospective students.

• Greets students and other visitors to answer general inquiries about the University (programs, student life, living in Montreal, etc.) with a positive attitude.

• Uses the current recruiting software to help the Welcome Centre supervisor plan, schedule and track activities such as campus tours, virtual presentations, drop-in sessions and 1:1 meetings hosted by Student Ambassadors.

• Collects and compiles drop-in visitor statistics.

• Supporting the Welcome Center Supervisor in creating and updating the staff schedules and monitoring campus tours and event registration.

• Provides administrative support for the Welcome Centre such as answering the phone, responding to emails and assisting in various administrative tasks (ex. helping with the setting up and taking down of signs, equipment, etc. during on-campus events.)

• Works with the Unit on MS TEAMS to maintain communication and organization of recruitment activities.

• Supports other recruitment activities and events.

• Supports the verification of newly admitted students' status for Entering class Facebook.

• Liaises with McGill professors to create a list of classes accessible to prospective students participating in the Student for a Day program.

• Could be called upon to take visitors on campus tours.

• The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. 

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

High School Diploma 1 Year Related Experience

Hourly Salary:

Estimated Number of Work Hours per Week:

20 (Part time)

Position Start Date:

2026-02-23

Position End Date:

2027-04-30

Deadline to Apply:

2026-03-08

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].