Office Administrator

BJAK is building Southeast Asia’s leading digital financial platform. We thrive on speed, precision, and excellence in every function. We are seeking a highly organized, proactive, and detail-oriented Office Administrator to ensure the smooth operation of our CEO's office and administration, acting as a trusted partner to our leadership.

Key Responsibilities:

• Manage Critical Correspondence:
Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.

• Office Coordination:
Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality.

• Leadership Support:
Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively.

• Communication Gatekeeper:
Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses.

• Operational Excellence:
Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks.

• Administrative Execution:
Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations.

• Project Assistance:
Support leadership with special projects and initiatives, providing strategic administrative input where needed.

Qualifications & Skills:

• 3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.

• Strong written and verbal communication skills; professional and confident in handling senior leadership matters.

• Proficient in Microsoft Office Suite and office management tools.

• Highly discreet and capable of handling confidential information with integrity.

• Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise.

Preferred Attributes:

• Experience working closely with senior management or in a CEO office setting.

• Strong problem-solving and critical thinking skills with an ownership mindset.

• Ability to act as a trusted liaison between leadership, staff, and external stakeholders.

Why Join Us

• Unparalleled exposure and fast-tracked career growth at a leading SEA tech company.

• Above-market compensation

• Flat, no-politics environment that values speed, ownership, and clarity.

Our Team & Culture

We’re lean, high-performance, and output-focused. Titles don’t matter - results, ownership, and integrity do. We value entrepreneurial thinking, speed, and relentless execution. If you’re driven to make an outsized impact, thrive under ambiguity, and enjoy shaping the future of a high-growth company, this is your arena.