Office Administrator (Part-Time)

About us

Appnovation is a global, full-service digital partner that combines Strategy, Experience & Design, Engineering and Managed Services. We build digital solutions that deliver real impact today and serve as foundations for future growth. Bold ambition. Practical action. Endless possibilities.

About the Role

As a member of the Global Operations team, the Office Administrator plays a key role in supporting the smooth and efficient day-to-day operations of the Toronto office. This position is responsible for overseeing all aspects of the office environment, ensuring it is welcoming, well-maintained, and conducive to productivity for both employees and visiting clients. The role also provides opportunities to support and contribute to broader Global Operations initiatives as needed.

This is a part-time, in-office role requiring availability every Tuesday, Wednesday, and Thursday.

Key Responsibilities:

• Maintain a high standard of organization, cleanliness, and overall aesthetics throughout the office

• Ensure office security by managing key FOBs, tracking access, and overseeing door access controls

• Monitor office inventory and proactively order supplies (e.g., Amazon, Costco, etc.)

• Manage and maintain relationships with office vendors and service providers

• Create, maintain, and update office-specific documentation (e.g., Operations Manual)

• Receive, process, and prepare incoming and outgoing mail and courier deliveriesManage the Health & Safety program, including potential First Aid certification

• Provide warm, professional hospitality and customer service to visitors and guests

• Collaborate with IT as needed, including assisting with equipment management and ensuring meeting room technology is functioning properly

• Coordinate catering requests, maintain snack and coffee supplies, and support company events

• Keep common areas organized, stocked, and presentable at all times

• Support miscellaneous operations-related tasks as required

What we are looking for

Must-Have:

• People-oriented collaborator with a strong interest in office management and operations

• Excellent communication skills with a flexible, positive, and proactive “can-do” attitude

• Creative problem solver with a genuine desire to support others

• Self-starter with strong organizational skills and the ability to multitask and prioritize effectively

• Quick learner who adapts easily to new systems, processes, and environments

• Able to work independently with minimal supervision

• Professional demeanor and comfort working with all levels of the organization

• Highly adaptable and resourceful, able to perform well in fast-paced, high-pressure environments while proactively identifying and executing value-added tasks during quieter periods

• Proficient in Google Workspace (Docs, Sheets, Slides, etc.)

• Minimum of 2 years of office administration experience in a professional setting

Nice-to-Have:

• Previous experience in a digital or marketing agency environment

• Experience successfully navigating high-pressure or fast-paced work environments

What Appnovation Offers

• Challenging and rewarding work with real impact

• Direct Access to Cutting-Edge AI Platforms

• Diverse and Inclusive Culture

• Growth opportunities for personal and professional development

• A collaborative and innovative work environment where your ideas are valued

• Exposure to exciting projects and high-profile clients

• Supportive work environment with access to company leaders

Thank you for your interest in a career with Appnovation Technologies! Please note that only those selected for an interview will be contacted.

At Appnovation, we recognize that diverse teams are the strongest teams. Diversity, Equity & Inclusion is not only something that we embrace - we celebrate it! We are proud to be an Equal Opportunity Employer and we encourage applicants from all backgrounds, lived experiences and industries to apply. Come join us at Appnovation, and learn more about how we stay true to our company values as we build better lives through better digital.

Accommodations are available upon request throughout the recruitment process.