Office Administrator (Office Administration)

Office Administrator (Office Administration)

Company:

The Boeing Company

Boeing Defense, Space and Security (BDS) is currently seeking an Executive Office Administrator (level C) to join our team in Oklahoma City, OK, supporting multiple executives on site.

The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners and executives. Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others.

Position Responsibilities:

• Heavy calendar management for multiple executives with competing priorities.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Creates, edits and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for executive level internal and external events.
• Works under limited supervision.

This position is 100% onsite.  

The position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

• 1+ years of experience coordinating and processing domestic and/or international travel arrangements
• 3+ years of experience providing administrative support to multiple customers such as executives and managers
• 5+ years of experience with Microsoft Word, Teams, Excel, Outlook, and PowerPoint
• 3+ years of experience supporting senior / executive leaders, managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook
• High School Diploma or General Education Diploma (GED)

Preferred Qualifications (Desired Skills/Experience):

• 5+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
• 3+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership
• Recent experience using Concur for travel arrangements and expense reports
• Experience managing and organizing multiple deliverables and deadlines with minimal direction
• A team player, able to work in collaborative environment

Relocation

This position does not offer relocation.  Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift:

This position is for 1st shift

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $55,200 - $74,750

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

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Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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