Office Administrator

Ajax Systems is an international tech company and the largest manufacturer of security systems in Europe, with over 4.5 million end users and 330K PRO users in more than 180 countries worldwide. The company offers end-to-end solutions for protecting homes and businesses оf any scale. To date, Ajax product portfolio includes 280 devices for intrusion protection, video surveillance, fire and life safety, and comfort and automation. The company employs 5,000 specialists.

Ajax Systems production includes four factories, two of which are located in Ukraine, one in Turkey and one in Vietnam. At the same time, the company's certification according to the ISO 14001 standard ensures a minimal impact of production on the environment. The selection of components for Ajax device manufacturing is determined by the presence of manufacturer declarations confirming compliance with RoHS requirements.

The company emerged against the backdrop of revolution and war. That's why resilience is the cornerstone of the brand's DNA, and the fight against evil by creating the best security and automation devices is Ajax unwavering mission.

Qualifications::
• 2+ years of experience in office administration
• Experience with Google Workspace or O365, familiarity with other tools (task management, tickets, etc.)
• Experience of working with confidential documents and invoices.
• Strong organization skills, you are also a responsible and attentive person.
• Experience in an international company / multicultural teams.
• English: Advanced level
• Mandarin Chinese: fluent for daily work and local communication.

Key Responsibilities::
• Mail, courier, and correspondence: Receive and register incoming and outgoing mail and courier shipments. Track deliveries and keep proof of delivery. Distribute documents to the right internal teams.
• Invoices and documents: Receive invoices and related documents. Do a basic check (documents complete, correct info). Send invoices and documents to Finance/Accounting on time (same day or next working day). Scan and file documents in an organized way.
• Communication with partners: Communicate with office partners and service providers: building management/landlord, courier companies, cleaning, security, repairs, internet/phone providers. Solve daily office issues quickly and politely.
• Find and manage office suppliers: Search and select suppliers for office needs: stationery, office supplies, cleaning services, small repairs, water/coffee, other office services. Ask for offers, compare prices and terms, and support the approval process. Control service quality and keep a supplier contact list.
• Receive office purchases and deliveries: Receive office purchases and deliveries. Check real items vs documents (quantity, item name, condition). Report any differences and follow up until resolved.
• Support visits of employees from other countries: Organize office access and basic setup (workplace, badges/keys if needed). Support hotel and local transport bookings when required. Help visitors with simple office rules and directions.
• Support business trips and delegations: Book flights/trains, hotels, and local transport. Support schedule changes and urgent travel updates. Collect travel documents for expense reports together with Finance.

We offer::
• A zero bullshit culture.
• A strong and well-coordinated team of professionals.
• Ambitious tasks and challenges.
• Opportunity to work with the most recognized security system and develop your career.

We are working to ensure that people's lives are calm and the world is safe. Let's become a part of the team that creates a smart and useful global product.

Please share your resume in English.